Transportation Coordinator - Truck Scheduler

Logistics Coordinator (Truck Scheduler)

We are looking for a reliable Logistics Coordinator to coordinate trailer activity from drop-off through pickup. This position maintains accurate trailer inventory, schedules and assigns trailers to shipments based on planned shipments, communicates with drivers and carriers, and prepares shipping documents, including bills of lading. The coordinator works closely with regional distribution centers, yard personnel, carriers, and transportation carriers to keep shipping operations safe, accurate, and on schedule to ensure there are no disruptions to SCM (Supply Chain Management) department processes.

• Perform all work safely and in accordance with company policies, procedures, and standards.
• Coordinate all trailer drop-offs, yard movements, loading schedules, and carrier pickups.
• Prepare daily truck assignments based on production and shipping plans, assigning trailers in SAP and promptly update trailer, shipment, and scheduling information as conditions change.
• Maintain an accurate inventory of trailers in the yard, including trailer number, carrier, location, status, condition, and availability through daily physical verifications at regular periods and reconcile discrepancies within SAP and spreadsheet records.
• Communicate frequently with truck drivers, shipping personnel, and carriers regarding arrivals, delays, schedule changes, trailer availability, loading status, and pickup readiness.
• Receive and assist drivers professionally, verify shipment and trailer information, provide pickup instructions, and address routine scheduling questions.
• Prepare, issue, and verify bills of lading and other required shipping documents before drivers depart the facility.
• Maintain accurate Excel spreadsheets, shipment logs, trailer reports, and related records; use formulas and functions to track and reconcile operational information.
• File loading and shipping documents and transfer archived records to the designated storage area in accordance with retention procedures.
• Work cooperatively with team members and other departments to resolve scheduling, inventory, and documentation issues.
• Support occasional weekend work schedules to support operational business needs.
• Maintain regular and reliable attendance and perform other duties as assigned by management.
• Perform other duties as assigned by management

Education:

• (Required) high school diploma or GED
• (Preferred) bachelor's degree; business administration / supply chain management major

Experience:

• (Required) Experience with MS Office Suite including proficiency with Microsoft Excel
• (Preferred) Previous experience in transportation, truck scheduling, shipping, logistics, supply chain, warehousing, or a related field
• (Preferred) Experience with trailer-yard inventory, transportation management, warehouse management, or shipment scheduling systems; experience with ASAP is a plus
• (Preferred) previous experience in the manufacturing industry

Language:

• (Required) good command of written and spoken English

Skills & Knowledge:

• Administration and Management
  - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Transportation
  - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits
• Production and Processing
  - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods
• Customer and Personal Service
  - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Critical Thinking
  - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Reading Comprehension – Understanding written sentences and paragraphs in work related documents
• Active Listening
  - Giving full attention to what…