Administrative Assistant

First State Military Academy is seeking an Administrative Assistant for the Front Office. The successful candidate will perform a wide variety of clerical and secretarial duties as well as assist the Office Manager and Administrative Team as necessary; provide clerical, accounting, attendance and registration duties.

• Communicates in a positive manner to all staff, cadets, parents, and community members through phone calls, e-mails, and in‑person contact.
• Responds to requests (multi‑line telephone, personal, and mail) for information/assistance.
• Maintains visitor and student daily logs. Grants building access to visitors.
• Collects information, organizes, types, and proofreads a variety of documents, including scheduling appointments and performing other receptionist duties.
• Coordinates new student enrollment – processes incoming student applications, verifies student counts, arranges shadow days, schedules meetings, reconciles and validates data, registers students, processes paperwork.
• Maintains data in statewide systems and assists with statewide processes – unit count, rollover, etc.
• Enters attendance into Infinite Campus – maintains excused absence forms, bus passes, etc.
• Collects payments, maintains logs and provides information for school activities – lunch forms, sports, Chrome books, tickets, etc.
• Assists the Office Manager with maintaining the accuracy of office accounts, student files, etc.
• Receives payments from parents, cadets, and visitors for school store purchases, sports fees, lunch payments, etc.
• Receives packages, opens, sorts, and prioritizes incoming packages, mail, and messages.
• Assists the Office Manager in ordering, distributing, and maintaining office supplies/equipment.
• Develops and prepares information for various reports and records.
• Files office correspondence, records, reports, etc.
• Supports the Administrative team with administrative duties as needed.
• All other duties assigned.

• High School Diploma or GED.
• Two years of any combination of secretarial‑level work experience and/or higher education, business school training.
• Experience and competence with computer technology.
• Experience with Microsoft Office and Infinite Campus (preferred but not required).
• Ability to exercise good judgement and discretion.
• Ability to work cooperatively with others or independently as the situation dictates.
• School District or Building experience helpful.

• Satisfactory criminal background check before being placed on payroll.
• Satisfactory child protection registry check.
• TB Test.
• Mandatory direct deposit of pay.

Salary will be calculated based on the First State Military Academy salary schedule for clerical staff.

First State Military Academy is an equal opportunity employer. It does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, genetic information, marital status, disability, age or Vietnam Era veteran's status in employment or its programs and activities.