Assistant Manager; Senior Program Specialist; Accounting

Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Senior Program Specialist position to perform highly responsible professional duties serving as a special assistant to the appointing authority. This position performs a variety of duties to assist with the management of the court and to facilitate timely and accurate processing of cases through the court system. May also assist the appointing authority with such tasks as preparation of the annual budget, court organization and special projects for the court.

The work of an employee in this position requires a high degree of attention to detail, the ability to manage multiple tasks simultaneously, and the ability to complete work within scheduled deadlines.

Perform supervisory and professional accounting duties to maintain accurate financial records for the organization. This role leads the accounting team, optimizes financial workflows, processes complex court and tax disbursements, and ensures robust general ledger management using Sage and SMC systems.

• Supervise and train accounting staff and supervisors.
• Coordinate work assignments and daily team activities.
• Evaluate work processes to ensure optimal workflow efficiency.
• Assist in managing employee lifecycle processes including interviewing, hiring, and conducting performance evaluations.
• Review and approve timesheets and leave requests for supervisors and staff.

• Manage general ledger accounts within Sage, including creating new accounts and closing obsolete ones.
• Approve closed e-filing sessions and review daily e-filing settlement reports within SMC.
• Reconcile bank deposits and clear matching transactions in SMC.
• Monitor and clear open items reports regularly.
• Process fee voids to correct charge codes, disposition errors, and entry mistakes.
• Monitor the departmental mailbox and handle incoming accounting correspondence.

• Facilitate fund disbursements for garnishments and judge/director-approved reimbursements.
• Execute payout orders accurately and in compliance with court guidelines.
• Receipt tax offset payments into the SMC system.
• Generate and distribute the Monthly Municipal Division Summary Report to external stakeholders.

• System Expertise:
  Considerable knowledge of data processing systems, financial software analysis, and accounting workflows.
• Innovation & Adaptation:
  Ability to develop new methods and procedures to meet changing operational needs.
• Analytical
  
  Skills:
  
  Ability to interpret complex financial data and prepare complete, accurate accounting reports.
• Interpersonal
  
  Skills:
  
  Ability to establish and maintain effective working relationships with employees, judicial and court personnel, and the general public.
• Independently manages a specialized program or project where the complexity is reflected by limited direction and scope. Identifies areas that need improvement in regard to efficiency, economy, and effectiveness.
• Motivates and develops members of the team in order to encourage cooperation and foster commitment.
• Reviews the organization of the court and…