Coordinator, Prospect Management - University Advancement

Overview

Scheduled

Hours:

37.5

Position Summary: The Coordinator, Prospect Management responsibilities include supporting the Senior Director, Prospect Management through high-level project management, in-depth technology usage, and customer service. The Coordinator is responsible for managing special projects; requesting, organizing, and monitoring data sets; capturing internal and external business processes; and collaborating with other administrative support professionals to ensure all consultations and needed meetings are calendared. The incumbent will have superior attention to detail, outstanding oral and written communications skills, advanced computer skills, ability to work well under deadlines and to handle multiple projects simultaneously.

The incumbent must have the ability to apply good judgment and handle confidential information and situations with sensitivity and discretion.

• Project Management
  • Serve as project manager of several complex projects as assigned. Capture and update internal and external business processes to record policies and procedures. Liaise with Advancement Learning to develop standardized learnings for Prospect Management’s policies and procedures. Manage Prospect Management’s intranet site, surveys, and other ongoing projects. Manage onboarding schedules, materials, etc. for new Prospect Management hires. Offboarding responsibilities from departing Prospect Management hires.
• General Administrative Support
  • Provide general administrative support for the Prospect Management team and Senior Director. Administrative support includes managing calendar; providing telephone support; scheduling meetings, handling correspondence; preparing, sending, and responding to emails; and drafting correspondence and documents for the Senior Director. Create and manage various spreadsheets, reports and presentations using advanced techniques in Excel, Word, and PowerPoint. High level of confidentiality and discretion.
• Perform other duties as assigned.

• Normal office environment
• Ability to travel to various on- and off-campus locations

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs or less)

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education: High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications / Professional Licenses: No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (3 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Preferred Qualifications

• Experience working with Affinaquest platform.
• Experience working in higher education and/or non-profit organizations.
• Sensitivity to the needs and mission of Washington University in St. Louis and understanding of the importance of university relationships with alumni and friends.
• Ability to foster a highly professional, welcoming, and inclusive office environment.
• A positive attitude, initiative, resourcefulness, and the skill to handle a high-volume work.
• Strict adherence to ethical and confidentiality guidelines of Washington University.

This position is located in St. Louis, MO and the targeted hiring range for this position is $21.17 - $24.50 per hour.

Education: Bachelor's degree

Certifications / Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: No additional work experience unless stated elsewhere in the job posting.

Adaptability, Administrative Support, Communication, Computer Literacy, Confidentiality, Customer Relationship Management (CRM), Customer Service, Deadline Management,…