Special Events Coordinator, Schools and Programs - University Advancement

Special Events Coordinator, Schools and Programs
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Special Events Coordinator, Schools and Programs
- University Advancement page is loaded## Special Events Coordinator, Schools and Programs
- University Advancement Apply remote type:
On Campus/Onsite locations:
Washington University (West Campus), Clayton, Missouri time type:
Full time posted on:
Posted Todayjob requisition :
JR94971#
** Scheduled Hours
** 37.5#
** Position Summary
** Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.
When assigned, support for on-site presence during evening events and weekend programming will be required.#
** Job Description
**** Primary

Duties & Responsibilities:

*** Support University Advancement special events including but not limited to staffing events, onsite logistics, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assistance with securing speakers, working with vendors, creating seating plans, assisting with talking points, and briefing materials. This position will frequently interact with high-level university leadership, donors, and alumni.
* Work with Coordinator of Communications to create and manage event templates for use across department using in-house and external resources. Act as resource for creation and distribution of broadcast emails.  Assist with managing and distributing invitation lists including unsubscribe notifications, and ARCH updates.
* Perform other duties as assigned.  
*
* Working Conditions:

** Job Location/Working Conditions
* Normal office environment

Physical Effort
* Typically sitting at a desk or table Equipment
* Office Equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.#
** Required Qualifications
***
* Education:

** High school diploma or equivalent high school certification or combination of education and/or experience.
** Certifications****/Professional Licenses****:
** No specific certification/professional license is required for this position.
*
* Work Experience:

** Relevant Experience (5 Years)
*
* Skills:

** Not Applicable
** Driver's License:
** A driver's license is not required for this position.#
** More About This Job**##

Preferred Qualifications
* Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
* A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
* An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.

This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.#
** Preferred Qualifications
***
* Education:

** Bachelor's degree
** Certifications****/Professional Licenses****:
** No additional certification/professional licenses unless stated elsewhere in the job posting.
*
* Work Experience:

** No additional work experience unless stated elsewhere in the job posting.
*
* Skills:

** Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, File Maker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively#
** Grade
* * G09-H#
** Salary Range**$23.37 - $36.19 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.#
** Questions
* * For frequently asked questions about the application process, please refer to our External Applicant FAQ.#
** Accommodation
* * If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.#
**…