Principal Court Clerk - Probate Assistant Manager

Job Location: Missouri Circuit Courts

Salary reflects base pay only; does not include differential for time‑of‑service pay.

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill a Principal Court Clerk position to perform highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which requires the application of independent judgment and the application of statutes, policies and regulations with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service.

Work may also involve financial record keeping within an automated case management system, providing direct clerical support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction. Work may also involve exercising direct supervision over subordinate court personnel. Position may assume the responsibility for the office during the absence of the circuit clerk.

• Assign, direct and review the work of the departments in the absence of the manager and/or supervisors; assist in creation and revision of written procedures and processes; assist in the development of forms and the ordering for such; train and provide support for department division clerks, monitor their development and report their progress and status to the department manager; train, implement and communicate new functionality and development in the case management system;
  
  review management reports to help ensure productivity and accuracy and help identify inefficiencies in workflows.
• Oversee the review and processing of milestone reports, including issuance of statutory notices, citations and orders for show cause; perform personnel administrative tasks including assisting in scheduling and conducting interviews, selection of employees, writing reviews, approving leave requests including processing of payroll and other duties as assigned.
• Perform case processing in receiving and initiating case files; perform technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports, and coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning and three years of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.
• Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

• Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Comprehensive knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high‑volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good…