Apprentice Court Clerk - Probate Records

Job Location: Missouri Circuit Courts

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill an Apprentice Court Clerk position to perform entry level duties in a court, which utilizes an electronic filing system. Work initially is under close supervision while the incumbent learns general office knowledge and specific court policies and procedures. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations.

Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

Perform advanced clerical work in the Probate - Records/Copy Department which includes the

• E-filed documents - reviewing legal and court documents being E-filed for completeness, accuracy and compliance with Missouri Statutes and Local Court Rules; accepting or rejecting E-filed documents; assigning E-filed documents to appropriate clerks for processing;
• Incoming mail - retrieves incoming mail from non-attorneys; opens, sorts, enter docket codes and scans paper documents; assigns to appropriate clerks for processing;
• Receptionist - screens and refers to the appropriate department all callers and visitors to the court;
• Information Booth - handles inquiries from public at the Info Booth on the Street level;
• Files for Courtroom Dockets - reviews and corrects electronic version of files for use with E-Bench;
• Courtroom Clerk - sets up and tests FTR Gold sound recording equipment for hearings for both Commissioners; checks in parties for hearings and notifies the division clerk/Commissioner what parties are here and ready to proceed; requesting conference with Commissioner; or requesting continuance of hearing; records and monitors all hearings; acts as bailiff for Commissioners hearings;
• Copy Department - intake of all requests for copies (plain; certified or authenticated) of court documents-phone, fax, email, mail and in person; prepares requested copies; contacts requesting parties when order complete or if problem with request; processes Orders for Change of Venue;
• Supply Room Assistance - works closely with Probate Manager in maintaining Probate Supply Room; and any other duties as assigned.

• Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses and garnishments and executions, bond settings and docket control
• Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning

Additional experience above the minimum stated may be substituted on a year for year basis for the required…