Receptionist ​/ Administrative Assistant

Our client is looking for an organized, people-focused Receptionist / Administrative Assistant to be the welcoming face of their St. Louis office. This opportunity is ideal for someone who wants to build a long-term career in the insurance industry. Our client is committed to developing talent from within and is seeking an individual who is eager to learn, grow, and take on new challenges.

The right candidate will have the opportunity to gain valuable industry knowledge, develop professional skills, and pursue future advancement opportunities in areas such as Customer Service, Account Management, and other roles.

In this role, you'll help ensure the office runs efficiently while creating a welcoming experience for visitors, clients, and team members. You'll support day-to-day office operations, assist with administrative needs, and contribute to a positive, professional workplace.

• Greet visitors with a friendly, professional, and welcoming approach, including offering refreshments when appropriate.
• Help maintain a clean, organized, and polished office environment, including keeping conference rooms meeting-ready.
• Answer and route overflow phone calls promptly and accurately.
• Process incoming mail and coordinate outgoing correspondence.
• Monitor office supply levels and partner with the Office Manager to keep the office well-stocked.
• Help coordinate office events that support a positive and connected team culture.
• Manage meeting logistics, including conference room scheduling, catering arrangements, and equipment setup.
• Coordinate maintenance and repairs for office equipment and facilities in partnership with the Office Manager.
• Provide administrative support such as printing , certificates, proposals, and other business documents.
• Issue certificates of insurance and evidence of property once properly licensed.
• Support various departments with special projects and additional administrative tasks as needed.

The ideal candidate is organized, dependable, professional, and comfortable managing multiple priorities in a busy office environment. You should enjoy interacting with people, solving problems, and taking initiative to keep things moving.

• Must currently hold, or be willing and able to obtain, a Missouri Insurance License.
• 1 to 2 years of insurance industry experience is a plus.
• Strong communication and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple tasks.
• High attention to detail and a professional presence.
• Strong computer skills with the ability to quickly learn new software and systems.

This is more than a traditional front-desk position. It is an opportunity to become a trusted resource for the office, support a collaborative team, and build valuable experience within the insurance industry. For someone who is proactive, customer-focused, and eager to grow, this role offers a strong foundation for long-term career development.