Events Manager, Leadership Events - University Advancement

Position Summary

The Events Manager reports to the Director of Leadership Events within University Advancement. The role of Events Manager is to plan (solely and as part of a team) and implement key events designed to cultivate, maintain, and strengthen ties to the University for the highest-level expectation audience, including University Leaders, Principal Gifts Donors, and visiting dignitaries. Oversee or assist with all aspects of event planning.

SAINT LOUIS, MO 63105

37.5

Primary

Duties & Responsibilities:

• Oversee event planning and execution in support of special events. This includes University Advancement and all Chancellor-hosted events of unlimited scope, such as private dinners, fireside chats, guest lectures, receptions, donor parties, Assembly Series lectures, commencement ceremonies, holiday events, salon events, and University memorials. Collaborate with institutional partners, staff, and faculty to design and deliver high-quality engagement experiences and stewardship initiatives.
• Manage and coordinate event planning operations. Responsibilities include leading contract negotiations and vendor management, supervising event strategy and execution, partnering with project coordinators on invitations and communications, managing invitation data and guest lists, coordinating mail house projects, and developing detailed timelines to ensure successful event delivery.
• Perform other duties as assigned.

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations
• Typically sitting at desk or table
• May require overtime and ability to work nights and/or weekends.

• Office equipment

Required Qualifications:

Bachelor's degree

No specific certification/professional license is required for this position.

Relevant Experience (2 Years)

Not Applicable

A driver's license is not required for this position.

• Strong understanding of and appreciation for the mission of Advancement Programs and related departmental activities.
• Commitment to playing a meaningful role within the University community, with a shared dedication to education and research.
• Proven ability to collaborate effectively with administration, faculty, alumni, parents, and volunteers.

This position is located in St. Louis, MO and the targeted hiring range for this position is $53,100 - $62,000.

G11

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email Candidate Questions or call the dedicated accommodation inquiry number at  and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness…