Clear Lake Ops Admin

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you.

The Payroll & Operations Administrative Assistant supports attendance, timekeeping, payroll preparation, and workforce performance programs by maintaining accurate records, verifying data across multiple systems, and ensuring compliance with company policies. This role plays a critical support function in payroll readiness, attendance policy application, disciplinary documentation, and incentive program tracking. Work is performed within established guidelines and systems, with a strong focus on accuracy, documentation, and deadlines.

• High school diploma or equivalent required
• Experience with Family and Medical Leave Act (FMLA), Short Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
• Experience with MS Office (specifically proficiency in Excel) required

• Maintain and update attendance and timekeeping trackers, including correction of missed punches and verification of long or short lunches
• Crossreference attendance emails, system reports, and trackers to ensure accurate records
• Conduct routine audits of attendance and timekeeping trackers to identify discrepancies
• Review timecards for accuracy and completeness and approve timecards prior to payroll deadlines
• Review payroll systems for missing punches and initiate correction requests as needed
• Verify employee PTO balances and payroll applications within ADP
• Track special work hour classifications, including Fly Away hours and volunteer shift hours, and apply required manual adjustments such as overtime reclassification
• Track, record, and apply Family and Medical Leave Act (FMLA), Short Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications
• Adjust PTO accruals following employee return from leave, in accordance with policy

• Prepare and maintain disciplinary action (DA) documentation related to attendance, behavior, safety, labor management (LM), and DPMO performance
• Determine disciplinary action eligibility through system reports and operational verification
• Draft, issue, and track LM-related disciplinary actions in accordance with established guidelines
• Track DPMO errors and issue associated disciplinary actions when required
• Record disciplinary action disqualifications affecting incentive eligibility, including YES incentive pay
• Maintain Opt Out and YES incentive eligibility lists and ensure accurate updates

• Create and maintain attendance, performance, and payroll trackers for new hires and new calendar years
• Update YDYW (Your Day, Your Way) time allocations annually
• Maintain claim documentation, Matrix email records, and related tracking files
• Track approved and denied claims and maintain supporting documentation
• Support ongoing data integrity through routine tracker audits and system crosschecks

• Timekeeping and payroll systems (e.g., ADP)
• Attendance, incentive, and disciplinary tracking tools
• BOT and system-generated performance and attendance reports
• Email and document management systems

• Basic knowledge of attendance, timekeeping, and payroll processes
• Strong attention to detail and data accuracy
• Ability to follow detailed procedures and meet strict payroll and reporting deadlines
• Ability to handle confidential employee information with discretion
• Strong organizational and documentation skills
• Ability to identify discrepancies and elevate issues according to defined…