Financial Aid Technician

Clearlake, California, United States.

Under the direction of an Associate Dean, review and make decisions regarding awards and monitor the eligibility of aid applicants District-wide; maintain financial aid records in accordance with computerized accounting/management systems; assist with financial aid program planning and implementation; assist in the coordination of scholarships and guaranteed student loan programs.

• Maintain current knowledge of and interpret federal and State regulations and guidelines concerning student financial aid programs and College guidelines for Campus-funded awards. (E)
• Accept, process and make decisions regarding various financial aid applications; assure computer input of appropriate student information; determine what available financial assistance best serves students’ needs and legal qualifications and award appropriate amount and type of grant; complete student eligibility reports. (E)
• Monitor continued eligibility for students awarded; amend student awards according to changes; input information into the computer to monitor and change student payments. (E)
• Prepare statistical reports as required. (E)
• Counsel students regarding appropriateness of loan applications; review and complete loan applications for the Guaranteed Student Loan Program, demonstrating need and eligibility and developing budget; monitor student eligibility monthly. (E)
• Coordinate Scholarship Program between the College and community resources; update the scholarship brochure and scholarship applications as needed; coordinate with on- and off-campus offices for recruitment of various scholarship applicants; make presentations and prepare letters regarding scholarships available at the District; maintain related records. (E)
• Coordinate the accounting and program functions for State Cal Grants B and C; complete Cal Grant rosters; determine eligibility and award students according to established procedures. (E)
• Interview selected students for verification by the Department of Education; resolve conflicting information and obtain appropriate information and perform needs analysis to determine student’s eligibility for aid. (E)
• Assist Associate Dean with planning and developing operating procedures for financial aid programs and services. Assist in the development of forms and procedures; verify eligibility; assure the disbursement of checks on a timely basis.
• Assist in composing informational materials pertaining to the Financial Aid Program for wide distribution on Campus, other campus sites and to the community at large.
• Attend financial aid conferences and training workshops to receive information of changes in program regulations, requirements and policies.
• Prepare and maintain a wide variety of records, reports and files. Perform related duties as assigned.

• Applicable software.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• District organization, operations, policies and procedures.
• Applicable sections of State Education Code.
• Personal and financial problems encountered by low income and non-traditional students.
• Methods and practices of record-keeping and reporting.
• Principles and techniques of interviewing and training.
• Rules, regulations and policies of federal, State and Campus student financial aid award programs.
• Accounting principles and procedures.

• Assist with planning, organizing, overseeing and evaluating of financial aid programs and office services.
• Perform financial and statistical record-keeping work for a variety of federal and State financial aid programs.
• Prepare and maintain complete and concise reports, files and records.
• Read, interpret, apply and explain complex laws, regulations, policies and procedures regarding student financial aid and awards.
• Exercise sound judgment in reviewing student financial aid applications.
• Relate to various types of students.
• Coordinate operations with support services in payment of aid to students.
• Operate a variety of office equipment including computer terminal, programmable calendar and typewriter.
• Make arithmetic computations…