Accounts Payable Associate

Benefits

• People‑first culture
• Flexible schedules
• Great benefits, including:
• Medical HSA and HRA plans
• Flex spending accounts
• PPO dental
• VSP vision
• Employee assistance program
• Employer‑paid life insurance
• 401(k) with employer match
• PTO - Paid Time Off (vacation, sick, personal)
• Advancement opportunities
• Tuition reimbursement
• Employee referral bonus program
• Employee recognition program
• Employee charitable giveback program (up to $250 value)

The Accounts Payable Associate’s responsibilities include timely vouching of freight and inventory invoices, processing of expense reports, vendor maintenance and setup process, and discrepancy resolution. The Associate will also support the team with projects and other responsibilities as assigned.

• Work in a shared services Accounts Payable department, processing payables for multiple locations.
• Manual Invoice Data Entry and General Ledger Coding.
• Process at least 200 invoices daily.
• Invoice Processing via 3‑Way Match Process.
• Freight Invoice Processing.
• Responsible for IRS 1099 compliance and reporting. Ensure vendor documentation follows departmental procedures.
• Resolution of Vendor Discrepancies.
• Vendor Statement Calls and Reconciliations.
• Internal customer and vendor contact with exceptional service attitude through verbal, written and email communication.
• Assist in month‑end closing.
• Document and communicate relevant supplier issues.
• Document departmental processes and procedures.
• Audit and process travel and expense reimbursement submissions. Ensure submissions are according to corporate expense policy.
• Other projects and responsibilities as assigned.

• High School Diploma plus post‑high‑school accounting or business coursework (AA Degree in Accounting Business Administration) is preferred.
• Minimum 2–4 years of Accounts Payable experience related to the responsibilities specified.
• 2–4 years of experience using Oracle EBS (R12) or equivalent system.
• 2–4 years of automated 3‑Way Match experience.
• Intermediate proficiency in Microsoft Office (Excel, Word & Outlook).
• Strong Accounts Payable skills, including speed and accuracy with excellent attention to detail.
• Strong customer service skills.
• Strong organizational and prioritization skills.
• Demonstrates positive and productive team skills.
• Familiar with a variety of shared services business concepts, practices, and procedures.
• Energetic, independent, highly flexible, dependable and possess high ethical standards.
• Sales and use tax experience.
• Invoice imaging experience.
• EDI experience.
• 1099 processing experience.

Koozie Group is proud to be an Equal Opportunity Employer. We do not discriminate against any applicant or employee based on race, age, sex (including pregnancy, childbirth, or related medical conditions), gender, marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law.

Koozie Group also prohibits harassment of applicants and employees based on any of these protected categories. In compliance with the Americans with Disabilities Act, Koozie Group will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.