Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports the full lifecycle of invoice processing and vendor payment activities within a large ERP environment. This role focuses on resolving repetitive invoice issues, maintaining strong financial controls, and partnering closely with procurement and supply chain teams to ensure accurate and timely payments. The position offers hands-on exposure to healthcare-related accounts payable operations and is well suited for someone who is detail-oriented and comfortable performing repetitive tasks in a high-volume setting.

Responsibilities

+ Identify recurring invoice issues, analyze root causes, and collaborate with leadership to implement system-wide resolutions.

+ Ensure adequate controls are in place to safeguard organizational assets and prevent unauthorized payments, over payments, and expense abuse.

+ Research and resolve purchase order (PO) invoice discrepancies, including pricing and receiving issues, and process related credits.

+ Review vendor credit balances monthly and work directly with vendors to clear credit balances older than 90 days.

+ Review vendor statements regularly to confirm that vendor open accounts receivable reconcile with open payables for both processed and unprocessed invoices, keeping vendor statements within 90 days of the invoice date.

+ Run reports and queries to identify PO invoices with open cost messages and partner with supply chain staff and vendors to resolve these issues.

+ Apply knowledge of the ERP system, three-way match processes, rule groups, and match policies to understand how they affect invoice matching and error resolution.

+ Work with procurement to resolve fatal errors related to units of measure, item numbers, incorrect POs, and similar issues, and communicate problems to accounts payable leadership and key supply chain stakeholders.

+ Offer solutions and actively participate in cross-functional meetings to discuss issues and drive them to resolution.

+ Resolve fatal errors within the ERP system resulting from mismatches in electronic invoice interfaces received via Electronic Data Interchange (EDI) or OnDemand AP (ODAP) on a daily basis.

+ Review and resolve open Received Not Invoiced (RNI) receipt issues older than 90 days on a monthly basis, ensuring RNI lines remain under 180 days, and coordinate with supply chain to close appropriate lines.

+ Review and resolve open vendor returns on a monthly basis to confirm that credits have been received and recorded, working with supply chain to close appropriate vendor return balances and clear open balances older than 90 days.

+ Perform core accounts payable functions such as invoice processing, indexing and scanning for manual AP, and cutting checks.

+ Handle repetitive accounts payable tasks accurately and consistently in a large ERP system environment.

Essential Skills

+

Experience with accounts payable processes, including invoice processing and payment execution.

+ Hands-on experience working with a large ERP system in a finance or accounts payable context.

+ Proficiency in vendor management, including communication and coordination to resolve credit balances and statement discrepancies.

+ Ability to research and resolve invoice discrepancies, particularly those related to purchase orders, pricing, and receiving.

+ Knowledge of three-way matching between purchase orders, receipts, and invoices.

+ Ability to interpret and apply ERP rule groups and match policies to invoice matching and error resolution.

+ Experience reviewing and reconciling vendor statements to open payables and accounts receivable.

+ Skill in identifying and resolving fatal invoice errors such as incorrect units of measure, item numbers, and PO data.

+ Familiarity with electronic invoice interfaces, including Electronic Data Interchange (EDI) and OnDemand AP (ODAP).

+ Attention to detail and accuracy when handling repetitive tasks and high volumes of invoices.

+ Strong organizational skills to manage aging items such as credit balances, RNI receipts, and vendor returns.

+ Ability to run and interpret reports and queries to identify and resolve open cost messages and other AP issues.

Additional

Skills & Qualifications

+ Comfort working in an entry-level or early-career accounts payable role focused on basic AP functions and repetitive tasks.

+

Experience with manual accounts payable processes, including indexing, scanning, and cutting checks.

+ Background in healthcare or exposure to healthcare-related financial operations is beneficial.

+ Strong communication skills to collaborate effectively with procurement, supply chain, and accounts payable stakeholders.

+ Problem-solving mindset with the ability to propose practical solutions and contribute in cross-functional meetings.

+ Ability to manage time effectively and prioritize work to meet monthly review and resolution timelines.

Work Environment

This is a full-time role, Monday through Friday, 8:00 a.m. to 4:30 p.m. The position begins…