Accounts Payable

Our client is seeking an Accounts Payable Specialist to join their accounting team in Clearwater, FL. This role will be responsible for managing the full-cycle accounts payable process, including invoice processing, vendor payments, reconciliations, expense reporting, and 1099 administration. The ideal candidate is a detail-oriented, self-motivated professional who thrives in a fast‑paced environment, effectively manages multiple priorities, and isn't afraid to ask questions to ensure accuracy.

Location: Clearwater, FL (Fully Onsite)
Type: Direct Hire
Compensation: $22-$24/hour

• Process approximately 200 vendor invoices weekly, ensuring accuracy and timely payment.
• Match invoices to purchase orders and supporting documentation.
• Manage invoice approvals and prepare vendor payments.
• Reconcile vendor statements and resolve discrepancies.
• Track vendor credits and identify discount opportunities.
• Process employee expense reports and company credit card reconciliations.
• Own the annual 1099 reporting process.
• Maintain accurate AP records and assist with month‑end reconciliations.
• Partner with vendors and internal departments to resolve payment‑related issues.

• 2+ years of Accounts Payable experience.
• Experience in a high‑volume invoice processing environment.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and meet deadlines.
• Strong communication skills and a collaborative mindset.
• Proficiency with Microsoft Excel and accounting software.
• Comfortable working independently and taking ownership of assigned responsibilities.

• Experience in a healthcare, multi‑entity, or multi‑company environment.
• Experience with Quick Books and/or ERP systems.
• Associate's degree in Accounting, Finance, Business, or related field.
• Experience with expense reporting and 1099 processing.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

• Stable and growing organization with a collaborative accounting team.
• Exposure to multiple business entities and accounting functions.
• Consistent schedule with occasional overtime during peak periods.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any…