Senior Executive Assistant

CONFIDENTIAL – Senior Executive Assistant

Reporting to
: C-Suite Executive

Position Type: Senior, high-trust role

This is not a traditional administrative position.

We are seeking an exceptional Executive Assistant to support a senior C-level executive with broad responsibility across strategy, operations, and execution. This role exists to create leverage—ensuring that priorities are advanced, details are managed, and critical initiatives continue to move forward without friction.

The right individual will bring strong business judgment, operational discipline, and project-oriented thinking. You will be trusted with sensitive information, expected to operate independently, and relied upon to manage complexity with professionalism and discretion.

This is a high-visibility, in-office role requiring maturity, resilience, and sound judgment.

This role combines senior-level executive support with elements of project coordination, executive operations, and priority management.

It requires someone who can operate confidently at the C-suite level while remaining grounded in execution and detail.

• Own complex calendar management, meeting preparation, and follow-through
• Anticipate conflicts, prioritize requests, and ensure executive time is aligned to the highest-value objectives
• Prepare briefing materials, agendas, and summaries
• Draft and manage communications on behalf of the executive as needed

• Track multiple initiatives across functions
• Drive follow-ups, maintain accountability, and surface risks early
• Support planning cycles and leadership cadence

• Apply commercial and operational judgment to priorities
• Act as a trusted partner managing information flow
• Handle confidential matters with professionalism and discretion

• Maintain clarity across competing priorities
• Organize materials and reference documents
• Ensure nothing critical is missed

• Executive time is protected and used intentionally
• Initiatives move forward without constant intervention
• Meetings result in action and clarity
• Issues are identified early and addressed quietly
• Leadership gains capacity to operate at the right altitude

• Senior Executive Assistant, Executive Operations, or Project Management background
• Strong business acumen and commercial awareness
• Project management experience strongly preferred (PMP a plus)
• Highly organized, proactive, and detail-oriented
• High emotional intelligence and sound judgment
• Comfortable navigating strong personalities without engaging in politics
• Discretion and resilience are essential

• In-office role based in Clearwater, Florida
• Fast-moving, high-accountability environment
• Direct communication style
• Requires composure, judgment, and consistency

This role is central to the effectiveness of senior leadership, offering meaningful responsibility, influence, and exposure to strategic decision-making while remaining execution-focused.