Adult Ministries

Job Title:

Adult Discipleship Administrative Assistant

Department:
Adult Discipleship

Reports to:

Pastor of Adult Discipleship
Time Commitment: 40hrs per week

The Adult Discipleship Administrative Assistant is responsible for the daily administrative needs of the Adult Discipleship Ministries of Calvary Church. These needs include, but are not limited to office duties, service times, special events (when needed), and weekly meetings. As the administrative assistant, the job responsibility is to support the ministry needs of the Adult Discipleship Department across all of our campuses.

• Oversees the daily workflow of the department
• Attends meetings pertaining to adult discipleship and records notes if needed
• Collects and reports attendance weekly (data entry)
• Assists with adult ministry special events by setting up/ordering/errands, or other needs
• Updates and communicates calendar needs for the Pastor of Adult Discipleship
• Responds timely to emails and phone calls regarding adult discipleship
• Receives and submits all receipts and deposits for adult discipleship
• Schedules facilities usage through Incident IQ with our facilities department
• Manage Groups in our church database, “My Calvary,” under the direction of our Database Director.
• Help people connect and provide a great experience for people connecting in a group for the Clearwater Campus
• Communicate weekly with Group Leaders for encouragement/follow-up/gathering information/other
  • Weekly by email.
  • Frequently by phone/text.
  • As needed in person.
• Serve as the point person for groups primarily on the Clearwater Campus, unless needed elsewhere
• Perform other related duties as assigned

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high‑paced and at times stressful environment.
• Proficient with computer systems and technology
• Microsoft Office:
  Excel/Word/Power Point
• Canva Design Suite (training available)
• Incident IQ for scheduling (training available)

• Commitment to the mission, values, and vision of Calvary Church
• Remain teachable, available, and faithful when it comes to ministry growth
• Strive for excellence in all that we do

• Health Insurance
• Dental Insurance
• Vision Insurance
• 403b Retirement Plan
• Life Insurance/Long Term Disability Insurance
• PTO – Vacation, Sick, Personal and Paid Holidays