Records Specialist

Records Specialist 1

Location:

509 East Avenue South, Clearwater, FL 33756

Are you an expert scanner and can find a needle in a haystack? The Clerk of the Circuit Court is looking for new members to join our team who take pride in keeping the county's records organized.

This is specialized clerical work which requires preparing files for imaging, document scanning/linking, general clerical and warehouse work, data entry, processing, research, and filing of a variety of legal documents performed in an automated work environment. An employee in this class reviews and processes a wide variety of official records and/or legal documents in accordance with Florida Statutes and other pertinent legal authorities.

Decisions are made within established guidelines and procedures. The position reports to a supervisor or designee.

• Prepare files for imaging by removing staples, repairing pages and removing clasps.
• Retrieve files for customer use; includes frequent walking, ladder use and lifting boxes up to 50 pounds.
• Scan historical documents, maps and court files.
• Answer phones and record information when needed.
• Provide information and support to customers and internal customers.
• Scan and index documents, including linking records as required.
• Assist in warehouse operations, including storing, retrieving and moving file boxes.
• Perform tasks that involve prolonged lifting, moving, and accessing items stored on high shelving.
• Perform related work as assigned or required.

• 1-year experience in clerical work which may include 1-year customer service experience; or
• An equivalent combination of education, training, and/or experience.
• Assignment to work a variety of work schedules including compulsory work periods in special emergency, and/or disaster situations.

• Excellent customer service skills.
• Basic knowledge of the Florida Statutes, Rules of Court, and regulations pertinent to the area of assignment.
• Ability to follow instructions in accordance with laws, regulations, and procedures.

• Knowledge of legal terminology, grammar, spelling, and math.
• Knowledge of recordkeeping practices and procedures.
• Knowledge of automated office equipment, practices, and procedures.
• Skilled in the operation of automated office equipment.
• Skilled in the application of quality customer service.
• Ability to follow instructions in accordance with laws, regulations, and procedures.
• Ability to provide information correctly and concisely, both orally and in writing.
• Ability to type with reasonable speed and accuracy.

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Records Specialist 1, C13