Administrative Assistant - Hybrid

Position Overview

We are looking for an Administrative Assistant I to support tax documentation and customer account management. This Temp to Perm role involves reviewing tax certificates, maintaining accurate records, communicating with customers and internal teams, and ensuring compliance with tax requirements.

Hybrid Schedule, 3 days in office – 2 days remote Monday through Friday 9:00AM-6:00PM

$19.50/hr.

• Review and process customer tax certificates and related documentation
• Verify tax documents during new customer account setup
• Identify and resolve issues with resale certificates and tax documentation
• Monitor customer accounts for tax-related discrepancies and assist with corrections
• Review and release orders while ensuring tax compliance requirements are met
• Upload and maintain tax certificates in customer accounts.
• Communicate with customers and sales teams regarding missing or incorrect information
• Enter and update information accurately within company systems
• Move customer records between systems when required and obtain updated documentation

• Must be local to Pinellas County.
• Strong computer skills and ability to learn new systems quickly.
• Experience with data entry and administrative tasks.
• Comfortable reviewing documents for accuracy and identifying errors.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with Microsoft Outlook is required.
• Experience with SAP or other business software systems is a plus.
• Knowledge of tax certificates is preferred, but not required.
• Candidates with experience entering medical records, insurance information, or other detailed data may be a good fit.