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Executive Assistant
Job in
Clearwater, Pinellas County, Florida, 34623, USA
Listed on 2026-07-13
Listing for:
WorkGenius Group
Full Time
position Listed on 2026-07-13
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Title
Executive Assistant
IndustryBeauty
LocationClearwater, FL
Duration6 months
Responsibilities- Manage complex, changing calendars for executive leaders; resolve scheduling conflicts independently and prioritize time for high-impact initiatives.
- Coordinate domestic and international travel for two executives, including flights, lodging, ground transportation, briefings, and visa coordination.
- Serve as primary point of contact and gatekeeper for internal/external stakeholders; draft and manage sensitive correspondence.
- Reconcile monthly expense reporting; track departmental budget allocations and flag variances.
- Prepare materials for leadership meetings, including PowerPoint decks, briefing documents, and agendas.
- 5+ years as an Executive Assistant supporting C‑suite, SVP, or EVP level.
- Experience supporting multiple executives simultaneously.
- Expert‑level Microsoft Office 365 skills (Outlook calendar management, Teams, PowerPoint, Excel).
- Strong written and verbal communication across all stakeholder levels, from field teams to corporate executives.
- Track record of handling confidential and sensitive information with discretion.
- Executive Assistant
- C‑suite support
- Calendar management
- Travel coordination
- Confidential information
- Microsoft Office 365
- Communication skills
- Expense reporting
- Leadership meeting preparation
- Stakeholder management
Hourly rate is commensurate with experience and is an estimated range provided by Work Genius.
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