Bid Coordinator Clearwater, FL

Company Overview

At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina, and Chicago, and we are acquiring new brands all the time. We are proud to work together as one team under the Fortis Fire & Safety family, which includes CJ Suppression, Diversified Systems, Inc.,

Integrated Fire & Security Solutions, LaMarco Systems, Life Safety Management, Piper Fire Protection, and VFS Fire & Security Services. United by a shared mission, we deliver comprehensive fire protection and security solutions nationwide.

• Paid vacation and sick time
• Company Paid Holidays
• Additional paid time off for life events (e.g., jury duty, bereavement)
• Competitive compensation
• 401(k) retirement plan with competitive company match
• Medical, Dental, and Vision insurance
• Short-term/Long-term disability insurance
• Life Insurance
• Career Advancement Opportunities and more!

The Piper Fire Protection Clearwater, FL branch is seeking a Bid Coordinator to consolidate and organize bid communication for Estimators to interpret and produce bids.

• Monitor all bid group emails and transfer information onto the bid tracker for Estimators to view.
• Track and record the priority of incoming bids.
• Intake all bid phone calls and transfer information to the bid tracker and/or consult with the Estimator for date requests.
• Communicate with multiple departments regarding incoming bid information.
• Prepare and conduct the weekly bid meeting; update requests on the tracker and assign bids per meeting results.
• Assist with additional administrative and operational tasks during periods of lower bid activity to support departmental workload and overall company operations, including updating project tracking reports and pulling inspection results to update project trackers, ACT systems, and job files.
• Maintain organized electronic and physical job files to ensure accurate and accessible project records.
• Demonstrate strong attention to detail, follow-through, and the ability to multitask in a fast-paced environment with changing priorities.

• High School Diploma or GED required.
• 3+ years of clerical experience; prior fire protection, construction industry, or bid coordination experience preferred.
• Strong proficiency in Microsoft Office applications, including Outlook and Excel.
• Ability to multitask and manage a high volume of incoming communication.
• Strong attention to detail, follow-through, and organizational skills.
• Ability to work independently, manage time effectively, and provide outstanding customer service.
• Experience coordinating with multiple stakeholders and managing inbound requests with varying levels of urgency.

Fortis Fire & Safety Inc. is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. Reasonable accommodations are available for individuals with disabilities to perform the essential functions of their jobs.