Office Manager

OFFICE MANAGER The purpose of this role is to ensure Park & Eleazer Construction will consistently achieve our WHY, WHAT, and HOW statements. The Administrative Assistant role will drive these objectives through the company while providing admin support to both the office and field.

ROLE DESCRIPTION – GENERAL RESPONSIBILITIES Administrative

Provide front-desk coverage by answering the phone, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment (lobby, kitchen, coffee areas, copy room, etc.)Order and oversee all office supplies. Monitor daily and replenish weekly

Coordinate and log Lunch and Learns with Trade PartnersPoint of contact for cleaning company, phone company, printer company, landscaper and any other trade for office maintenanceP&E Sticker Program – distribute, order and keep log of distribution of stickers

Employee Anniversary and Birthdays – coordinate cards with Andy, send email announcements to companyPoint of contact for building tenant needs

Assist PM’s on planning Topping Out Parties Send monthly Newsletter to company

Keep budget on spending of administrative items

Culture Coordination Create and maintain the Culture Calendar with input from Andy and Strategic Initiatives Manager. Consult with the full Leadership Team when planning whole office/company wide events.

Plan and execute events on Culture Calendar Keep budget on spending of culture items/events

Human Resources Partner with Hiring Manager to complete onboarding/offboarding checklist

Complete new hire checklist in coordination with Hiring Manager– Disc profile, plan reading test, etc.

Maintain dashboard to monitor all new hires throughout their first year Create first week schedule for new hire with Hiring Manager input

Send new employee questionnaire prior to start date and use answers for first day welcome gift Maintain company Org Chart Assist in setting up interviews with Hiring Manager Assist Hiring Manager with offer letter creation and communication to new hireBEHAVIORAL EXPECTATIONSTreats internal and external personnel, vendors, and trades as respected partners

Expert communication skills

Identifies employees/clients needs and addresses them Identifies and acts on ways to add value

Is responsive to employee/client needs and displays intensity / sense of urgency

Continually builds own knowledge and is open to new ways of doing things

Offers to coach /assist others with less experience

Makes decisions and acts with P&E’s long term interest in mind

Acts with integrity, maintaining the highest ethical standards

Is flexible and changes quickly based on company needs

Manages with profitability and relationships in mind Drives effective communication in a manner that reflects an understanding of the style, preferences and needs of others – both internal and external

Demonstrates a passion for hard work and is full of energy

Gets things done on time and with excellent results

Pays attention to details to make sure the job is done right

Does not blame or shame others, uses failure as a learning opportunity

Acknowledges mistakes and does whatever it takes to correct mistakes

Turns potential failures into loyalty-building situations by being forthright and taking a problem-solving attitude when mistakes are made

Is able to fail and get back up to keep moving forwardREPORTING EXPECTATIONS – Inspect what we Expect

Weekly1-ON-1 with Manager Address Administration items

Adress HR related items

Address Culture related items-WHY DO WE EXISTTo develop authentic relationships and have a positive impact on every person we interact withWHAT ARE WE GOING TO DOWe are going to timely build exceptional projects while delivering a world class client experienceHOW ARE WE GOING TO DO ITThe best people and the best processes
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