Project Coordinator-Project Management; Roadway and Bridges

Project Coordinator Project Management (Roadway and Bridge Operations)

Location:

2221 US Hwy 19N, Clearwater FL, 33765

Schedule:

Monday
- Thursday 7:00 a.m. to 5:30 p.m. or Tuesday
- Friday 7:00 a.m. to 5:30 p.m.

We are seeking a hands‑on Project Coordinator Project Management to join the Transportation Division's Roadway and Bridge Section. In this role, you will actively oversee and manage maintenance operations for sidewalks, curbs, and underdrain projects, spending significant time in the field monitoring work and ensuring safety, quality, and compliance. The position also involves planning, scheduling, and coordinating projects with contractors and internal teams.

• Coordinate and manage maintenance projects for sidewalks, curbs, and under drains.
• Plan, schedule, and prioritize work to meet timelines and budgets.
• Monitor contractor performance and ensure quality, safety, and compliance.
• Manage project documentation, budgets, and invoices.
• Serve as a point of contact for internal teams, contractors, and the public.

• Lead contract preparation, review, and execution.
• Review bid submittals and manage contract compliance.
• Oversee project progress with contractors, addressing questions about pricing, timelines, scope, and expectations.
• Manage purchase orders, track budgets, monitor expenditures, and review invoices for payment.
• Maintain project documentation in Cityworks, including work orders, cost assignments, and project coding.
• Provide updates to asset managers on asset status (new, replaced, decommissioned, or disposed).
• Coordinate supplemental funding programs (e.g., Lealman Sidewalk Improvements, Keep Pinellas Beautiful Road & Sign Adoption Programs).
• Serve as a resource and provide training in program specialty areas.

• Identify maintenance needs and plan projects to address corrective and preventative maintenance.
• Schedule work based on budgets, contractor resources, and infrastructure conditions.
• Recommend larger project needs requiring additional funding.
• Prepare work proposals and coordinate project implementation with contractors.
• Collaborate with Engineers, Operations Managers, and Field Coordinators to prioritize and schedule maintenance work.
• Ensure coordination between in-house and contractual maintenance resources.
• Coordinate with internal departments and external entities such as Utilities and Parks as needed.

• Monitor contractor performance and ensure adherence to standards (County, FDOT, FHWA, and ADA).
• Maintain site safety and compliance with temporary traffic control (TTC) requirements.
• Communicate project updates to the public, including preparing handouts and posting notices.
• Conduct final walkthroughs with contractors upon project completion.
• Respond to citizen inquiries regarding projects and contractor performance.
• Provide scheduling and operational support to other Project Coordinators and Operations Managers as needed, including coverage for alternative schedules or absences.

• Eight (8) years of technical and professional experience in construction or civil infrastructure project management, with experience in contract oversight for roadway, sidewalk, curb, or underdrain projects that includes one (1) year of supervision or supervisory training; or
• A bachelor's degree in civil engineering, construction management or a related field and four (4) years of experience as described above; or
• A master's degree and two (2) years of experience as described above; or
• An equivalent combination of education, training, and/or experience.
• Possession and maintenance of a valid State of Florida Driver's License.
• Temporary Traffic Control Intermediate (TTC) certification within 6 months of hire.
• Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations.

• Temporary Traffic Control (TTC) certification
• Cityworks and GIS
• FDOT Asphalt Certification Level 1
• FDOT Concrete Certification Level 1
• FDEP Qualified Stormwater Management Inspector Certification
• FEMA 100, 200, and 700 ICs
• OSHA 30 hour certification

• We are members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers, among other perks.