Finance Operations Specialist

Finance Operations Specialist

Location:

14 S Fort Harrison Ave, Clearwater

Schedule:

Some remote work

The Clerk of the Circuit Court, as an elected Constitutional Officer responsible for safeguarding public records and funds, is seeking a service-oriented finance operations specialist.

This role performs paraprofessional technical accounting and financial assignments covering a variety of Pinellas County Clerk of the Circuit Court (CCC) office tasks to support operations and for overall maintenance and review of accounting, financial statistical records, payments, receipts, fixed assets administration, and the accountability for County financial operations; supports multiple agencies and departments operations that require centralized and comprehensive services for maintenance and processing of county-wide finance, accounting, reporting, and recordkeeping systems covering major operations and activities including, but not limited to, county-wide payroll, contract administration, purchasing activities, court/judicial finances, accounts payable, accounts receivable, and other complex finance administration and projects;

completes regular assignments or projects that require independent judgment in problem solving, researching, meeting critical organization deadlines, and reconciling conflicts and discrepancies with heavy customer contact; reconciles a variety of agency and/or departmental accounts, preparing reports, forms, or formats for reporting plus retaining data and preparing and processing accounting records, statements, or transactions using a variety of accounting support systems and documentation.

• Performs a combination of regular, highly complex, and advanced assignments for the CCC Finance Division supporting County agencies and departments;
• Prepares, analyzes, and reconciles computerized reports of departments for which the budget expends funds;
• Identifies, documents, tracks, and reports on capital expenses;
• Examines and verifies bank statements and reconciles statements with internal ledgers;
• Reviews and monitors federal and state grant agreements and prepares financial assistance schedule for routine, periodic, quarterly, and annual financial reports;
• Monitors expenditures for capital outlay, determines entries, sets up books, and recommends fund transfers;
• Develops, prepares, and monitors the department funds, and audits, and approves expenditures;
• May prepare and assist others to prepare purchase requisitions, vendor contacts/relations and prepares detailed bid specifications for capital outlay equipment, service contracts, and agreements;
• Receives and prints vendor invoices;
• Maintains, administers, and operates Oracle and other CCC relational data processing systems, data entry, and retrieval for both routine and highly specialized operations;
• Audits progress payments for construction projects, prepares pay estimates, and progress payment logs;
• Prepares reports on the status of service accounts, bills, invoices, contracts, payments, grants, fee receipts, entitlements and reimbursed programs, accounts receivable, accounts payable, trust accounts and regular reports of revenues and expenditures submitted from a wide range of sources;
• Answers questions that involve searching for and abstracting technical data from sources and systems that require detailed explanations of County policies or procedures referring matters requiring administrative policy decisions with proposed recommendations and solutions to a superior;
• Develops or assists in efforts to collect and manipulate accounting data and fiscal information, prepares spreadsheets compiling revenue activity and trends for management use, and reformats data or creates specific reports, charts, or graphs;
• Assists staff in solving, or personally responding to, the more complex and difficult inquiries, trains and orients new staff members, and reviews and corrects work;
• Analyzes and verifies daily edit reports and researches and resolves problems;
• Verifies validated wire transfer slips to journal entries;
• Processes manual and voided checks and prepares back‑up documentation for same;
• Oversees the collection, receipt, and disbursement…