Facilities & Operations Leader

Job Summary:

The Facilities Manager is responsible for managing and coordinating the maintenance, operations, and services of the building(s) to ensure a safe, functional, and pleasant environment for staff, visitors, and tenants. This role includes overseeing the daily activities of building maintenance, repairs, space management, and coordination with vendors, ensuring compliance with health and safety regulations, and managing budgets for maintenance and operational needs.

Duties/Responsibilities:

●Facility Maintenance & Operations:

oEnsure the efficient and cost-effective operation of all building systems, including HVAC, lighting, plumbing, and electrical systems.

oOversee routine and preventive maintenance of equipment and facilities.

oConduct regular inspections of the facility to ensure safety and cleanliness.

oAddress any emergency or urgent maintenance needs promptly.

●Vendor & Contractor Management:

oSelect and manage relationships with third-party vendors and service providers (e.g., cleaning services, security companies, maintenance contractors).

oNegotiate contracts and monitor service level agreements (SLAs) to ensure quality service delivery.

oManage service budgets and ensure compliance with contractual terms.

●Space Planning & Management:

oPlan and manage the use of space within the facility, ensuring efficient allocation and use of resources.

oOversee office layout, furniture, and relocation efforts.

oCoordinate any renovations or improvements to the facility.

●Health, Safety & Compliance:

oEnsure compliance with local health, safety, and environmental regulations.

oConduct regular safety inspections and implement corrective actions as necessary.

oDevelop and enforce emergency response procedures, including fire and evacuation drills.

●Budgeting & Financial Management:

oDevelop and manage the facilities budget, ensuring cost-effective use of resources.

oTrack and report on expenses related to facilities maintenance, utilities, and repairs.

oIdentify cost-saving opportunities without compromising quality or safety.

●Sustainability & Energy Management:

oDevelop and implement sustainability initiatives, such as energy efficiency programs and waste reduction strategies.

oMonitor utility consumption and propose measures to reduce energy costs.

●Team Management:

oSupervise, train, and develop a team of facilities staff and maintenance personnel.

oCoordinate with other departments to ensure that the facility operates smoothly and that employee needs are met.

●Other duties assigned:

Assist with warehouse tasks and other duties as needed to ensure the smooth operation of the shipping department.

Required Skills/Abilities:

● Excellent organizational and time-management skills.

● Strong leadership abilities and experience managing a team.

● Ability to manage multiple projects and tasks simultaneously.

● Strong communication and interpersonal skills to interact effectively with stakeholders and vendors.

● Proficient in using facilities management software and Microsoft Office Suite.

● Problem-solving and decision-making abilities.

● Forklift certification (preferred)

Education and Experience:

● High school diploma or equivalent.

● Prior experience in a warehouse.

● Basic computer skills, including familiarity with Excel.

Physical Requirements:

● Ability to lift heavy items (up to 50 lbs.) and stand or move for long periods.

● Typically, it works indoors in a warehouse setting.

● The role requires physical labor, including lifting, bending, and standing for extended periods.

● Required to climb a ladder upwards 12 feet.

● Long periods of standing.

● Warehouse environment with exposure to varying temperatures and noise levels.

● Full-time, office-based role with occasional travel to various sites or facilities.

● Occasional evening and weekend work may be required, especially for emergencies or planned maintenance

Core Competencies:

● Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

● Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with…