Special Event Coordinator

📍 Clearwater, FL 33762 (Hybrid – 3 days in office)

📅 6-Month Contract (Potential for Extension)

The Marketing Events team delivers powerful, well-executed experiences that elevate our brand, strengthen strategic partnerships, and drive meaningful engagement with key audiences.

We’re seeking a Trade Show Specialist/Event Coordinator who can take ownership of trade show execution and help deliver seamless, high-impact event experiences. If you’re highly organized, hands-on, and thrive in a fast-paced environment, this is an exciting opportunity to make a visible impact.

• Own end-to-end logistics for industry trade shows, including staffing coordination, travel arrangements, contracts, booth management, and collateral shipping
• Manage booth vendors, promotional product sourcing, and pre-conference sales meeting logistics
• Track, reconcile, and report on event budgets to ensure cost efficiency and financial accuracy
• Communicate directly with event organizers, vendors, speakers, and internal stakeholders to manage timelines and deliverables
• Confidently support and manage event speakers, ensuring preparedness and smooth onsite execution
• Support pre-event planning and onsite execution for annual conference
• Compile post-event insights and feedback to drive continuous improvement

• 2+ years of hands-on trade show or event execution experience (financial services or tech industry preferred)
• Proven experience independently managing logistics and juggling multiple work streams
• Strong vendor management experience, including booth production and promotional materials
• Confidence working with and managing speakers and senior stakeholders
• Excellent project management, organization, and communication skills
• Ability to thrive in a fast-paced, high-visibility environment
• Willingness to travel and provide onsite event support as needed
• Pay Rate: $25.00/hour
• Schedule: Hybrid – 3 days per week in office
• Contract Length: 6 months, with the possibility of extension

If you enjoy bringing structure to complex logistics and delivering polished, high-energy event experiences, we’d love to hear from you!