AP​/AR Staff Accountant

Staff Accountant - AP/AR

In support of company operations, the Staff Accountant position is responsible for all areas relating to accounting for the business. This includes preparation of customer invoices, accounts receivable, and monthly revenue recognition in accordance with contract terms of assigned customers as well as receiving, processing, verifying, and reconciling vendor bills, employee expenses, organizational reimbursements, and contractual payables of the company.

• Strong interpersonal communication skills both written and verbal
• Construction accounting experience highly preferred
• Skill to type 50 words per minute
• Ability to establish priorities, work independently, and proceed with objectives without supervision
• Ability to handle and resolve recurring problems
• Quick Books Enterprise and Paycom
• MS Excel, Word

• Preferred associates degree with course in accounting/finance/business
• Five years related experience or, Equivalent combination of education and experience

• Time and Material (T&M) and Lump Sum Invoicing
• Generate and send out invoices for all company construction, fabrication, and professional services divisions, with appropriate backup per established company policy
• Through systematic communication with maintenance operations administration, ensure all unscheduled and or emergency call-out work is invoiced timely and thoroughly
• Foster an understanding that tidy, detailed, and correct invoice documents are a form of marketing our brand of professionalism
• Ensure more complex invoices are in compliance with appropriate contracts, guidelines and regulations
• Set up formats and prepare invoices for all contract types, including T&M invoicing, AIA billing, close-out invoices, and adjustment invoices
• General customer support and account monitoring
• Work with customers to refine invoicing process and expedite payment; ensure all appropriate backup documentation is included
• Receive requests for new customer set-ups per company policy, including credit checks and assisting VPFC in collating and responding to comprehensive new customer packets
• Process payments into accounting software
• Monitor accounts for non-payment or delayed payment and proactively engage customers before collection steps are necessary
• Research discrepancies or questions and issue and post changes to customer accounts as necessary
• Develop and maintain master schedule of contractual obligations, progress invoicing, or known invoicing dates to maximize and timel y invoicing
• Prepare weekly AR Aging/Open Invoices report with notes for divisional heads, VPFC, and the CEO
• Maintain paper and electronic files of daily processed data to facilitate access for audits and job history research
• Advise VPFC on practices and policy improvements to ensure responsibilities are accomplished with good stewardship
• Ability to prioritize and complete multiple projects with alertness and accuracy

• Vendor payables
• Receiving, reviewing, and processing all vendor invoices or employee expenses for appropriate documentation, coding, and approval prior to payment
• Audit and process credit card, service charge accounts, and recurring administration bills for correctness and payment
• Maintain accounting system nomenclature; setting up new vendors, customers, and jobs in the accounting system promptly and thoroughly
• Communicate the company s weekly treasury requirements for check runs, ACH transactions, and vendor remittance
• Issue and manage POs to requesting operational or project management personnel
• Keep job estimates in the accounting software current to the most recent changes
• Property, Utility, and Services Management
• Maintain the company master document of all leases and utilities, managing renewal dates and informing senior leadership of contractual triggers and timelines
• Maintain fixed asset records and assist Corporate Controller with property tax renditions
• Maintain master documents of all charge cards, credit cards, cell phones, hotspots, and computer equipment
• Reporting
• Prepare and ensure the quality and integrity of the weekly cash management report for the Chief Executive
• Provide Corporate Controller with documentation for monthly/quarterly sales tax reports and payments
• Stay current on active jobs to ensure complete weekly job cost reports are distributed to necessary operational management per the Periodic Reports List
• Issue weekly and monthly reports timely and accurately as expected in the Periodic Reports List
• Provide follow-up or clarifying cost reports as needed
• Records Management
• Responsible for department s electronic and paper filing and record-keeping protocol and storage management; ensure compliance with this protocol
• Maintain accurate Payables electronic and paper records of documents per company, regulatory agency, legal, and GAAP
• Vendor Management
• Interface with all vendors to understand payable terms and obligations, respond promptly to vendor inquiries
• Owns vendor and…