Maintenance Specialist

Position Type:
Maintenance

Date Posted:
6/1/2026

Location:
Maintenance
Job Title: Maintenance Specialist Wage/Hour Status: Nonexempt

Reports to: Director of Maintenance Pay Grade: Para 7 Days: 226

Dept./School: Transportation Date Revised: 06/01/2026

Primary Purpose:

Assist with daily operation of the maintenance office and provide clerical services to the director and supervisor of maintenance.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

Experience:

Three years' secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Accounts payable/PO:

Process daily purchases and quotes for PO request, approval, and report discrepancies to Director, rectify issues once approved - Daily

Process invoices - Verify information, add support documents for PO request - Daily

Enter PO request for vendor open PO's - Monthly

Close out old PO's, release any remaining budget - Monthly

Send PO's to staff to purchases

Send PO's to vendors to proceed with maintenance services, notify Director for schedule - Weekly

Set up new vendor - send out vendor packet, sales tax exemption form, W9, and forward to Business Office/Purchasing

Procurement of Parts

Assist Staff in purchasing needed parts shopping vendors for best option - Weekly

Coordinate delivery of parts to warehouse - Weekly

Order supplies for office and shop needs - bi-Weekly

Order t-Shits uniform form staff - as needed

Equipment Inventory:

Maintain spreadsheet of maintenance records for vehicles, and equipment such as mowers, Trimmers, tractor, vehicle tool inventory, trailers, and forklift - Monthly

Track registration needed inspection for vehicles, trailer inspection, and all equipment maintenance needed and notifying staff when inspection is due plus recall issues.

- As Needed

Vendor Services Coordination:

Pest Control - Schedule services, track work order tickets - Weekly

Access badges - contractor - Monthly

HVAC Tridium:

Assist HVAC, make adjustments to temperature as needed - Weekly

Manipulate controls to aid in troubleshooting - As needed

Work Order System:

Help with monitoring work orders, notifying Director of critical needs, Daily

Work Order handled by Administrative Assistant - Pest issues, copy paper delivery to each campus, furniture pick up, etc.

Other Assignments:

Maintain spreadsheet inventory of the following categories for each campus:
Backflow devices, Elevators, Boilers, HVAC equipment, Fire Safety Systems (extinguishers, sprinklers, FAS equipment), Paint colors, Ceiling tiles, Playground equipment, - this task is continuously modified or updated. Yearly

Auction - Receive, sort and organize items for auction - prep all items for auction, load up data to auctioneer vendor, disperse items to winning bidders, send reports to Purchasing Department.

Copy Paper - Send monthly reports to the Purchasing Department, track copy paper inventory, handle work orders for copy paper, maintain and update detailed spreadsheets for tracking and reporting.

Document Storage and Disposal - coordinating with each campus for storage and disposal

United States and Texas Flags, order and Maintain inventory

Mail process and handle all maintenance mail

Maintenance Applicants - contact, schedule interviews

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, copier, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer.

Note:

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.