Counseling Secretary

Job Title: Counselor Secretary

Wage/Hour Status: Nonexempt

Reports to: Principal/Counselor

Pay Grade: Para 2

Days: 207

Dept./School: Assigned Campus

Date Revised: 06/08/2028

Facilitate the efficient operation of the school counseling office and provide clerical services to professional staff. Maintain current and accurate confidential student records.

High school diploma or GED

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Two years' secretarial experience, preferably in a public education environment

• Prepare requisitions, correspondence, and transcripts.
• Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure completeness of records.
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders, and entering student data into appropriate databases or computer programs.
• Assist with processing changes and adjustments to student schedules.

• Serve as receptionist for the counseling office.
• Assist students, parents, and teachers including distributing testing, scholarship, and other college materials.
• Assist counselor with scheduling of Admission, Review, and Dismissal Committee (ARD) meetings and appointments.

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain the college information library.
• Maintain confidentiality.
• Participate in professional development activities to maintain current knowledge of rules, regulations, and practices.
• Perform other duties as required by the Supervisor and/or Superintendent.
• Follow district safety protocols and emergency procedures.
• Must be present regularly in person.

None.

Computer, printer, copier, fax machine, and shredder.

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Note:

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.