Contract Specialist II or III

Performs contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Assists with recommending policy and/or procedure changes.
• Administers district Set-Aside programs and building maintenance contracts (BMC) and other consultant contracts.
• Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Assists or briefs the District Consultant Review Committee (DCRC), Consultant Approval Team (CAT) or the Department’s Consultant Review Committee (CRC) on consultant contract related matters.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Serves on project, partnering and quality management teams.
• Performs other job responsibilities as assigned.

• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Monitors and coordinates with the General Services Division.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares certified documents in response to subpoenas, court and open records requests.
• Prepares cost analysis studies for contracts.

Bachelor's Degree in Business Administration, Finance or related field.

Relevant work experience may be substituted for degree on a year per year basis.

2 YEARS Contract administration, administrative support, bookkeeping or accounting (Experience can be satisfied by fulltime or prorated parttime equivalent)

Related graduate level education may be substituted for experience on a year per year basis.

3 YEARS in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by fulltime or prorated parttime equivalent)

Related graduate level education may be substituted for experience on a year per year basis.

• Valid driver’s license. This position requires driving a state vehicle.
• Cert TX Contract Mgr (CTCM)
• Cert TX Contract Dev (CTCD)

• Contract writing and specifications
• Applicable computer operating systems and relevant applications
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract administration/management systems
• Contract record-keeping
• Contract billing procedures
• Applicable laws, rules, and regulations
• Monitoring contracts and procedures
• Using computers, applicable programs, applications, and systems
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Auditing and investigative…