Administrative Coord I

Administrative Coord I

Full Time

JR-10284

Serve as Executive Assistant to Department Chair. Plan, direct, coordinate/manage & provide complex support & administrative activities related to daily operation, administration, personnel, tenure & promotion. Oversee office assistant.

• 35% - Executive Assistance:
  Provide executive assistance to the Department Chair in the Department of Food, Nutrition, and Packaging Sciences. Manage and organize faculty and staff evaluations, tenure, promotion and reappointment, and post tenure review files, faculty and staff searches, and faculty credentials. Compile and maintain complex data for specialized reports, proposals and correspondences. Manage scheduling all appointments for the Department Chair. Coordinate meetings, record minutes, and distribute reports.
  
  Serve as the administrative liaison between Department Chair and administration.
• 35% - HR and Personnel Coordination:
  Coordinate and manage department personnel and payroll ensuring compliance with policies and procedures. Manage and organize documentation for position requests, new hire offers, personnel and payroll changes, and terminations. Oversee Kronos for all hourly and non-exempt employees. Coordinate summer pay for 9-month faculty and confidential reports. Maintain confidential personnel files.
• 15% - Faculty/Program Support:
  Provide administrative support to departmental committees. Ensure committees are functioning in accordance with departmental bylaws and faculty manual. Manage a wide-range of administrative duties for the graduate program. Serve as a resource person for the graduate coordinator and Graduate School. Manage applications and review process in Slate. Maintain graduate student enrollment numbers and graduation lists, maintain graduate student files, email announcements to graduate students, and compile graduate student reports using Business Objects and Report Generator.
• 15% - Office Management:
  Manage the main office and daily operations within the department. Coordinate vehicle reservations through Concur, process FM&O and telecommunications work orders, and key requests. Allocate and manage office space for graduate students. Serve as a resource on policies and procedures. Maintain files to comply with Records Management guidelines. Maintain a P-card and receipt revenue received. Serve as backup for Student Services Coordinator.
  
  Oversee office assistant (student) and coordinate workload. Other duties as assigned.

AH10

Regular FTE Staff

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

Supervises Student workers only

No fiscal responsibility for the department's budget.

Extends hands or arms in any direction: 75%

Communicate, converse, give direction, express oneself: 100%

Walk or move about: 20%

Sit (stationary position) for prolonged period: 80%

None: %

Standard

Hours:

37.5

Expected Salary Range

5000 - 60000

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

Clemson, SC

August 19, 2026

Military Equivalency:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference:
South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact hrjob with any questions or issues.

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.