Assistant Director, Event Services

Assistant Director, Event Services Location

Clemson, SC

WELCOME TO CLEMSON! Clemson is calling...are you ready to answer the call?

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So, ... are you ready?

Works independently on the Event Services Team in Campus Reservations and Events (CRE) as an event coordinator for events occurring in CRE spaces and beyond for affiliated and non-affiliated clients. Participate in supporting high-profile and complex events. Other duties as assigned.

• 45% - Essential - Event Planning:
  Works independently as an Event coordinator and as a member of the Event Services team in Campus Reservations and Events to plan and coordinate various events as assigned. Maintains open communication with CRE staff and other campus partners to provide services that result in quality experiences for affiliated and non-affiliated clients and guests. Works with clients to determine needs in order to develop cost worksheet estimates.
  
  Seeks ways to reduce costs, provide creative solutions to increase usage of CRE venues, while providing excellent service and results.
• 30% - Essential - Samuel J. Cadden Chapel:
  Serves as the primary Event Team contact and coordinator for events held at Samuel J. Cadden Chapel. Actively engages in intentional discussions to identify opportunities to use all areas of the facility to meet the goal of being an all-faiths chapel that serves the entire campus community. Coordinates and hosts venue tours in order to engage potential users and provide access to learn about the venue through sharing the procedural and operational practices.
• 10% - Essential - Event Planning Training:
  Designs and implements various event planning workshops throughout the year in order to educate the university and community on the event planning process. This includes presenting to student organizations, campus partners and others as requested.
• 10% - Essential - Student Supervision:
  Actively contributing to the hiring, training, evaluation and supervision of student staff members. Assists in creating, implementing and managing a training model that ensures that all student staff members are appropriately prepared to be successful in their assigned roles which may include client meetings, professional correspondence with vendors and exceptional customer service.
• 5% - Essential - Departmental:
  Meets regularly with supervisor, attends staff meetings and participates in departmental and University-wide committees. Supports Campus Reservations and Events efforts to impact students
  ¿ Clemson experience personally and professionally by providing engaged learning opportunities where students can develop and articulate their leadership and transferable skills.

Education - Bachelor's Degree and relevant program experience. Experience with planning, coordinating and venue management.

Work Experience 3+ years event planning, logistics and student development

• JOB KNOWLEDGE:
  Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations.
• SUPERVISORY RESPONSIBILITIES:
  
  Supervises Student Workers only.
• BUDGETARY RESPONSIBILITIES:
  No Budget Responsibilities - No fiscal responsibility for the department's budget.

• 5% - Stand for prolonged period
• 10% - Sit (stationary position) for prolonged period
• 15% - Walk or move about
• 5% - Ascend or descend (i.e. stairs, ladder)
• 50% - Communicate, converse, give direction, express oneself
• 15% - Recognize or inspect visually

• 10% - Exposure to heat or cold
• 5% -…