Senior Secretary

Please see Special Instructions for more details.

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Position Information

Job Title

Job Title Senior Secretary

Working Title

Working Title Senior Secretary-Testing Center Proctor

Position Type

Position Type Staff

Department

Department Department of Commercial Aviation

Posting Number

Posting Number

Full or Part Time

Full or Part Time Full Time

Benefit Eligible Yes

If Other, Please Explain:

Salary Basis

Salary Basis 12 month

If Other, Please Explain:

Position Summary Information

Responsibilities

The Senior Secretary assists in managing the College of Aviation in a proficient, professional, and effective manner on a day-to-day basis. Duties include but are not limited to, maintaining confidential office files on students and personnel. Coordinating with faculty and advisors for student advising. Submitting bi-weekly payroll for flight instructors and related staff. Maintaining division budgets and records, coordinating purchases for flight operations and the campus office, preparing and tracking travel requests.

Ensuring the campus office is adequately staffed during all operational hours, scheduling events, supervising student workers, and facilitating tours for prospective students. Coordinating with custodial staff and Facilities Management for routine maintenance issues, greeting students, faculty, staff and other visitors, responding to emails, and answering the phone. Submitting documentation and other workflow requests as needed.

This position also services as test proctor for the Professional Service Industries ( PSI ) testing center

Qualifications

• High School degree or GED required, Bachelor’s degree preferred. Previous office or related experience required. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Attention to detail necessary. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.

Minimum Qualifications

High School degree or GED required. Previous office experience preferred. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.

Preferred Qualifications

Bachelor’s degree preferred. Previous office experience preferred. Professional or industry certification in Microsoft Office software. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division. Experience as a test proctor.

Special Instructions to Applicants

Submit cover letter and resume with application. On resume, include three names and contact information for references.

Additional Information

Open Date

Open Date 07/22/2026

Close Date

Open Until Filled Yes

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • DSU Employee
  • DSU Job Website
  • Invited by Department to Apply
  • MS State Employment Service
  • Higher Ed Jobs
  • Chronicle of Higher Education
  • Diverse Issues
  • Other
• * Will you now or in the future require "sponsorship" for an employment based visa status?
  • Yes
  • No
• * What is the highest level of education/training you have achieved?
  • GED
  • High School diploma
  • Vocational school
  • Community College
  • Bachelor's Degree
  • Above Bachelor's Degree
• * Are you a current employee of Delta State University?
  • yes
  • no
• What experience to you have that qualifies you to be a test proctor?

  (Open Ended Question)

• * Describe your experiences and skills related to administrative or operations-support roles.

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter/Letter of Application
Optional Documents
• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3

Delta State University is an Equal Employment Opportunity/Affirmative Action employer.

Delta State University is committed to maintaining a learning and working environment free from sexual and gender-based discrimination or harassment. Our goal is for all to have equal access to the many great services and opportunities we offer. For more information, or to report an incident, see https://(Use the "Apply for this Job" box below). or email titleix .