Accounting Coordinator

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Regular Full-Time Cleveland, OH, US

4 days ago Requisition

This position is responsible for supporting the overall goals and objectives of the Finance Department through the performance of duties in the areas of accounts payable and/or accounts receivable.

• Ensure accurate and timely processing of accounts payable invoices for payment.
• Ensure Lifebanc takes advantage of all purchase discounts and avoids all late charges.
• Obtain and review invoices for miscellaneous donor-related activities, ensuring proper approval, accuracy and appropriateness of charges before processing.
• Follow up with managers to ensure invoices sent out for review are returned in a timely manner.
• Prepare and validate invoice batches for review.
• Follow up on all invoice discrepancies with the vendor and the internal contact in a timely manner.
• Maintain the accounts payables vendor files.
• Coordinate with Lifebanc’s medical bill review firm to ensure all donor hospital invoices are reviewed and determinations are received.
• Follow up with donor hospitals to ensure invoices to be paid by Lifebanc are received from the hospitals in a timely manner.
• Track all submissions to the medical bill review firm to ensure determinations are received along with the firm’s invoices for their review services.
• Act as a liaison between donor hospitals and the medical bill review firm.
• Review all purchase orders created in the system to ensure they have been approved.
• Match purchase orders with invoices and investigate any discrepancies.
• Provide support to staff on the purchase order system.
• Review electronic expense reports for approvals.
• Ensure all submitted expenses are properly supported and accurate.
• Process electronic expense reports for payment through the bi-weekly payroll.
• Provide support to staff on the electronic expense reporting system.
• Disburse donor hospital letters requesting accounts payable invoices.
• Maintain copies and disburse the invoice adjustment letter to donor hospitals.
• Request contact and W9 forms for vendors annually.
• Reconcile general ledger accounts assigned by the Chief Financial Officer.
• Ensure accurate and timely processing of accounts receivable invoices.
• Maintain billing report files.
• Validate customer statements for accuracy.
• Disburse customer statements monthly.
• Follow up via phone or email on invoices over 30 days outstanding.
• Maintain aging reports with notes from customer responses.
• Perform other duties as assigned.

• Associate's degree in accounting preferred.
• Two to three years’ direct experience in accounts payable OR accounts receivable.

• Strong computer skills in Microsoft Office including Excel and Word.
• Solid understanding of accounting software with specific knowledge related to accounts receivable, accounts payable and general ledger.
• Strong interpersonal skills with the ability to communicate effectively with staff, customers and vendors.
• Strong time‑management skills with the ability to effectively prioritize, ensuring work is performed in the most efficient manner and that deadlines are met.
• Knowledge of Lifebanc policies and procedures and the ability to analyze processes and functions to ensure compliance with those policies and procedures.
• Attention to detail to ensure complete accuracy of financial data.
• Ability to maintain the confidentiality of financial and personnel related information.
• Ability to work both independently and collaboratively.

• Ability to lift 25 pounds and to sit or stand for extended periods of time.

We offer an excellent compensation and benefit package including healthcare, employer paid dental, short and long‑term disability and life insurance. We also offer paid time off, retirement plan, on‑site fitness facility, tuition reimbursement and more.