Accounts Receivable Specialist

Accounts Receivable Specialist

This role focuses on managing the full accounts receivable lifecycle, with a strong emphasis on cash application, credit review, and reconciliation activities within a manufacturing environment. The Accounts Receivable Specialist reviews and posts payments, maintains accurate customer account records, and collaborates closely with customer service and other A/R team members to ensure timely resolution of credit holds and payment issues.

• Review payments that have been posted through Billtrust to ensure accuracy and completeness.
• Verify remittance information to confirm correct customer accounts, invoices, and amounts.
• Template and correct any payments that were not posted properly through Billtrust.
• Match the daily posting from Billtrust to the QAD ERP system to maintain accurate financial records.
• Post daily deposits and reconcile them to the daily bank report.
• Assist in posting manual invoices for credits, debits, and return authorizations as directed by customer service.
• Review the credit hold report throughout the day and identify accounts requiring attention.
• Advise other accounts receivable accountants of any new accounts placed on hold.
• Notify accounts receivable accountants of payments received for customers currently on hold due to past due invoices or progressive payments.
• Process all new credit applications for customers, ensuring all required documentation is complete.
• Obtain and review all pertinent information from the credit matrix to score customers and determine appropriate credit limits and terms.
• Follow up on customer credit holds and troubleshoot issues related to payments and past due invoices.

• Strong accounts receivable experience, including work within a manufacturing environment.
• Hands‑on cash application experience, including applying payments to customer accounts and invoices.
• Experience using an ERP system for accounts receivable activities; QAD experience is highly preferred.
• Ability to review and reconcile payment postings, bank reports, and daily deposits.
• Intermediate proficiency in Microsoft Excel, including working with spreadsheets and performing data analysis.
• Experience with collections‑related activities such as following up on customer credit holds and resolving payment discrepancies.
• Attention to detail and accuracy when reviewing remittance information and posting payments.
• Strong organizational skills to manage multiple accounts, credit applications, and daily reports.
• Effective communication skills to collaborate with customer service and other A/R team members.

• Prior accounts receivable experience specifically in a manufacturing setting.
• Familiarity with QAD ERP or similar enterprise resource planning systems.
• Experience processing credit applications and using a credit matrix to determine credit limits and terms.
• Ability to troubleshoot payment and credit hold issues with customers and internal stakeholders.
• Comfort working with tools such as Billtrust or similar payment and remittance platforms.

This is an on‑site position with a Monday through Friday schedule. Office hours are flexible within a typical business day, generally between 8:00 a.m. and 5:50 p.m. The role operates in a professional office setting that supports a business casual dress code. The position involves regular use of an ERP system (QAD or similar), payment platforms such as Billtrust, and Microsoft Excel to manage accounts receivable activities and financial data.

This is a Contract position based out of Cleveland, OH.

The pay range for this position is $23.00 - $25.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD/DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Cleveland, OH.

This position is anticipated to close on…