Accounting Clerk

Accounting Clerk

We're hiring an experienced Accounting Clerk for a well-known Cleveland university. You'd be embedded in their Campus Planning & Facilities Management division, supporting a Business and Finance team that keeps a large, active campus running.

This one has real scope – purchasing, AP, general ledger, budget support, and capital project tracking all live in this role. If you're someone who can juggle complex accounting work without a lot of hand-holding, keep reading.

What you'll be doing Your time breaks down across three main areas:

Purchasing & Accounts Payable (about 40% of your day)

• Own invoice processing end-to-end — from purchase requisitions to payment, including follow-up when things get stuck
• Be the go-between for the division and the university's Purchasing and AP offices
• Manage Purchase Card compliance: monitor usage, verify receipts, and resolve disputes with vendors or the bank
• Participate in meetings for major contracts (Custodial, MRO, Facilities, Utilities) and help track vendor performance

Accounting & Financial Reporting (about 25%)

• Reconcile operating and reserve accounts; prepare and post journal entries for cost recovery, projects, and utilities
• Support budget prep — annual and three-year operating budgets, plus expense and revenue forecasting
• Close out the fiscal year with adjustments and supporting documentation
• Reconcile monthly expenses and income to financial reports

Capital Project Accounting (the rest)

• Track construction-in-progress projects — validate funding sources, monitor financial status, maintain project files
• Support project managers on expense accounting and project authorization across all phases
• Facilitate invoices and applications for payment through AP and the Controller's Office
• Research payment status in the university's systems and resolve issues quickly

What we're looking for Be honest with yourself here, this role has real complexity and we're looking for someone who's done this kind of work before, not someone looking to learn it on the job.

• 3+ years in accounting, accounts payable, or financial operations (admin-only experience won't cut it here)
• You've reconciled accounts, posted journal entries, and helped put together a budget before
• Comfortable in Excel — formulas, filters, reconciliation work
• Proficient with Adobe, Gmail, and Google Drive
• Can manage a lot of moving pieces at once and follow through without being reminded
• Writes clearly — reports, memos, and emails that don't need a lot of editing

Nice to have

• Background in a university, government, or similarly structured environment
• Experience with capital projects or construction-in-progress accounting
• Familiar with ERP systems like Banner, People Soft, or Workday
• P-Card program experience