Payroll Clerk

Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

Working under general direction and independently, utilize People Soft HCM to process adjustments required on employee pay sheets and during payroll processing for both mid-month and end-of-month paychecks. Verify the accuracy of documentation submitted for direct deposit submissions. Verify and process wage attachment orders. Verifying employees’ work hours and payment(s) through the payroll system, issuing deductions, earnings, and other statements to employees, and updating payroll records regularly.

Work with the university community to process and monitor the monthly general deductions and payments. Provide support for the payroll office.

• Receive and process payroll banking, direct deposit rejects, and check reissues. Receive and process all exception (variances from the self-service model) direct deposit authorization forms – accuracy is imperative. Assist employees and students with self-service processes in HCM and other payroll issues. Responsible for processing stop payments/recalls for direct deposits and record keeping for stop payments processed. Submit the required paperwork for issuing check replacements via Accounts Payable and coordinate the payment process.
  
  (20%)
• Perform payroll deductions and/or adjustments. Responsible for receiving and inputting all payroll deductions as well as process and handling distribution for salary advances from Human Resources. Responsible for receiving and inputting of all payroll adjustments. These adjustments include but are not limited to overtime, unpaid leave, parking fees, taxable fringe benefits, and charity contributions. (10%)
• Administer payroll wage attachments. Receive data and document incoming wage attachments. Includes student loans, court deductions, support deductions, etc. Upload document(s) to ADP for processing. Process salary adjustments for wage attachments on a semi-monthly and monthly basis and verify deducted amounts on checks prior to distribution. Ensure the accuracy of the information submitted through accounts payable interface systems and coordinate vendor number use to process payments.
  
  Work with outside agencies on any payment issues. (15%)
• Perform payroll tax payment and filings. Monitor payrolls and ensure all payroll taxes are paid in a timely and accurately by retrieving ADP File and uploading them. Notify the Treasury to ensure cash is available for tax payments. Act as primary contact for all state or local tax issues and escalations. Back up the director for federal tax issues. (15%)
• Support and back up; answer payroll line and answer/triage questions to the appropriate person. Assist with disbursing of department mail. Back up other support staff on an as-needed basis to ensure payroll processes efficiently and accurately. (30%)

• Perform sick and vacation leave adjustments. Responsible for receiving and inputting all sick and vacation leave forms that are submitted to payroll. Process vacation leave adjustments for employees who have received a payout due to termination. (5%)
• Perform other duties as assigned. (5%)

Department:
Daily contact with departmental administrative and accounting staff to maintain workflow.

University:
Daily contact with faculty, staff, and department administrators to exchange information and resolve issues.

External:
Monthly contact with courts and other regulatory organizations to exchange information.

Students:
Daily contact with students to exchange information and resolve payroll issues.

This position has no direct supervision of staff employees. May train students or temporary help.

Education and Experience:

High…