Accounting Associate

Purpose of Classification:

Reporting to the Chief Financial Officer, the role of the Accounting Associate will serve in the accounts payable area. This position is responsible for reviewing and interpreting invoices and various other financial documents such as purchase orders, inventory reports, banking records and other related accounting and fiscal documents.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Receives and reviews accounting documents.

Reviews invoices, supplies, materials and equipment; calculates and verifies invoices against purchase orders; corrects inaccuracies as needed; attaches invoices against purchase orders and processes them for approval.

Processes fiscal reports and data in order to update reports.

Prepares logs, maintains check registers, check listings and verifies accounts payable journals, cash book closings and monthly year end reports; maintains copies of leases, requisitions, purchase orders, and contracts; receives and reviews invoices.

Verifies signatures are correct and processes checks.

Performs vendor liaison duties by verifying pricing, bid information and delivery dates: maintains computer system and vendor identification numbers.

Updates, merges and segregates all old and new contract vendor accounts including tax data;
Resolves purchasing problems; ensures compliance with applicable procurement regulations;
Updates and maintains purchase order address codes and general ledger codes; processes purchase orders for accounts payable vendor payment.

Identifies and corrects purchase order billing ship to documents, project codes and general ledger codes for contract vendor payment and ensures all purchase requisitions and purchase orders are processed and disbursed to the prospective departments.

Additional Functions:

Confers with supervisor to obtain direction regarding work assignments and priorities.

Organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work.

Confers with co-workers, assists with complex/problem situations, and provides technical expertise.

Assists with training and instructing co-workers regarding operational procedures and proper use of equipment.

Attends and participates in meetings, training sessions, conferences and workshops that provide best practices and professional development to assist with increasing job knowledge, skills and abilities.

Performs other related duties as required.

Minimum Qualifications:

High School Diploma or GED required; supplemented by two years of work experience in general clerical or accounting or related field and lead experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Step Forward is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Agency will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
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