Grant Accounting Integration Consultant

Job Summary

Grant Accounting Integration Consultant

3-4 months

Corporate Accounting / General Accounting

Healthcare / Grant Accounting

Oracle Grants Management

Approximately 2,000 grants

Approximately 10-15 employees

A large healthcare organization is seeking an experienced Grant Accounting Integration Consultant to assess its existing grants function and lead the transition and integration of the entire department into the Corporate Accounting organization.

The grants department currently consists of approximately 10-15 team members, including its leadership, whose backgrounds are primarily outside of traditional accounting. Corporate Accounting needs an experienced accounting professional who can quickly assess how the department currently operates, understand the activities performed by the team, evaluate the accounting and financial reporting associated with approximately 2,000 grants, and develop a structured plan for bringing the entire function under Corporate Accounting.

This individual will serve as the accounting subject-matter expert and integration lead, establishing the accounting processes, controls, reporting structure, responsibilities, and operating model necessary for the grants function to successfully operate within Corporate Accounting.

Cleveland, Ohio

Contract

$90 - 105 per hour

9 to 5

Bachelor's degree

0 Years

• Conduct a comprehensive review of the existing grants department, including responsibilities, workflows, processes, systems, reporting, and team structure.
• Interview and work alongside the existing 10-15-person grants team to understand their day-to-day responsibilities and how work is currently performed.
• Document the complete grant lifecycle, including grant setup, revenue recognition, expense tracking, reconciliations, reporting, close activities, and grant closeout.
• Assess the department's current accounting practices, processes, documentation, controls, and segregation of duties.
• Identify accounting responsibilities currently being performed by the grants team and determine how those responsibilities should be structured within Corporate Accounting.
• Evaluate current staff roles and responsibilities and recommend how they should align within the future Corporate Accounting structure.

• Review the accounting treatment associated with approximately 2,000 grants.
• Evaluate grant revenue, expenses, balance sheet activity, reconciliations, and financial reporting for accuracy and completeness.
• Determine whether grant-related revenue and expenses are being properly recorded, classified, reconciled, and reported.
• Identify accounting errors, unreconciled balances, reporting issues, or control gaps requiring remediation.
• Ensure grant activity is appropriately reflected within the general ledger and financial statements.
• Review month-end and year-end close processes related to grants.
• Establish appropriate reconciliation, review, approval, and financial reporting procedures.

• Develop and execute a detailed roadmap for transitioning the entire grants department into Corporate Accounting.
• Design the future-state operating model for grant accounting within the Corporate Accounting organization.
• Define roles, responsibilities, reporting relationships, workflows, and accountability for the grants team following the transition.
• Establish standardized accounting policies, procedures, controls, and documentation.
• Align grant accounting activities with existing Corporate Accounting processes, including the general ledger, monthly close, reconciliations, financial reporting, and internal controls.
• Establish appropriate communication and handoffs between the grants team and other stakeholders throughout the organization.
• Recommend improvements to processes, reporting, and utilization of the Oracle Grants Management module.
• Create a sustainable structure that Corporate Accounting leadership can manage following completion of the engagement.

• Partner directly with Corporate Accounting leadership to execute the grants department transition.
• Provide accounting guidance and mentorship to the existing grants team as they transition into Corporate Accounting.
• Address identified accounting, reconciliation, reporting, and control deficiencies.
• Develop process documentation, desk procedures, reconciliation templates, close procedures, and reporting standards.
• Identify accounting knowledge or skill gaps within the existing team and recommend training, development, or additional resource requirements.
• Establish appropriate management-level review and oversight of grant accounting activity.
• Ensure Corporate Accounting leadership has clear visibility into grant revenue, expenses, balances, reporting, and outstanding accounting issues.
• Provide a sustainable operating model and…