Grant Accounting Manager

Position Overview:

Describes the overall purpose of the position or why the position exists

The Grant Accounting Manager is responsible for the financial management, accounting, compliance, and reporting activities of Neighborhood Family Practice’s Federal, State, Local, and private grants and contracts. The position ensures compliance with Generally Accepted Accounting Principles (GAAP), Uniform Guidance (2 CFR Part 200), grantor-specific requirements, contractual terms and obligations, and organizational policies.

Serving as the primary financial resource for grant administration, the Grant Accounting Manager oversees grant budgets, financial reporting, reimbursement and expenditure requests, Federal and State drawdowns, contract billing, reconciliations, and general audit support. The position works closely with Finance, Fund Development, program leadership, and funding agencies to promote accurate, timely, and responsible stewardship of awarded funds.

Essential Duties and Responsibilities:

The following description is a general representation of the essential duties and responsibilities of the position.

Grant Financial Management Manage the financial administration of Federal, State, Local, and Private grants and contracts throughout the award lifecycle.

Collaborate with the Fund Development department, Program leadership, and Finance staff to develop, monitor, and maintain grant budgets.

Review expenditures for allowability, allocability, reasonableness, and consistency with grant and contract requirements. Monitor grant expenditures and financial performance against approved budgets and requirements.

Prepare budget modifications, projections, and financial analyses required by funding agencies or organizational leadership.

Accounting and Reconciliation Perform monthly grant reconciliations to the general ledger and subsidiary records.

Prepare and review journal entries related to grant activity, including receivables, deferred revenue, and expense reclassifications.

Ensure timely and accurate recording of grant transactions in the accounting system and all transactions are supported by appropriate documentation.

Reconcile grant receivables, deferred revenue, and other grant-related balance sheet accounts.

Billing, Drawdowns, and Financial Reporting Prepare and submit grant invoices, reimbursement requests, Federal and State drawdowns, and all required financial reports.

Ensure grant billings, drawdowns, and financial reports are accurate and submitted ahead of deadline.

Monitor outstanding grant receivables and coordinate follow-up and collection activities as needed to ensure proper payment.

Prepare all grant financial reports for internal and external stakeholders as required.

Compliance and Internal Controls Maintain current knowledge of applicable Federal, State, Local, and Private funding regulations and contractual requirements.

Ensure continual compliance with Uniform Guidance (2 CFR Part 200), grant agreements, cost principles, and organizational policies.

Maintain and strengthen internal control mechanisms related to grant accounting, reimbursement, financial reporting, documentation, and compliance monitoring. Identify and escalate compliance concerns, regulatory changes, and financial risks promptly.

Identify. develop, document, and improve grant accounting procedures and workflows to promote efficient operations.

Audit and Review Support Prepare schedules, reconciliations, work papers, and all other supporting documentation for internal and external audits, grantor reviews, and the annual Single Audit.

Serve as Point of Contact for auditor and funding agency inquiries related to grant accounting and compliance.

Support the preparation of annual fiscal year-end work papers and financial…