Accounting Specialist

Job Description

Job Description Budgeted Salary: $53,160 - $66,450

Annual Bonus Potential: 4%
ORGANIZATION OVERVIEW As unapologetic promoters of Cleveland, the Destination Cleveland team works every day to attract visitors, inspire both visitors and locals alike to explore, and connect people to experiences that illustrate Cleveland’s diversity, creativity, and contagious passion. We’re in the business of equitably growing the region’s economy through travel and tourism while also cultivating a passion for Greater Cleveland.

As the only organization charged with marketing Cleveland outside of the region, we never stop talking about the city. We know the region inside and out. We roll up our sleeves and get the job done for The Land. We’re a group of expectation-exceeding, fun-loving, innovative professionals. And that's who we like to hire.

SUMMARY OF POSITION We are looking for a motivated Accountant Specialist to join Destination Cleveland’s outgoing accounting team. The primary duties of the Accounting Specialist include monitoring, assigning and coding invoices for payables and receivables, along with updating various support schedules to assist in financial close by reconciling them to underlying source documents. This position plays a part in the day-to-day operations as well as monthly close and projects.

The Finance Department works actively and meets regularly with other teams to provide financial and policy-related updates. This individual is expected to exercise a high level of confidence based on access to sensitive information. The roles below apply to DC’s affiliates the Spirit of Cleveland, DC Illuminate and any future ones formed.

ESSENTIAL DUTIES AND RESPONSIBILITIES Daily monitoring of BILL (formerly ) invoice inbox

Assigning invoices to appropriate approvers

Posting invoices in the correct period and coding to appropriate fund, subdepartment, project and expense in accordance with the annual budget

Initiation of prompt payment after approval

Regularly exercises discretion and independent judgment in resolving complex accounting issues and advising supervisor on financial matters.

Sending reminders to approvers when invoices are outstanding

Properly accounting for and following up on items including but not limited to reissued checks, credit memos and voids

Designs and maintains internal controls, ensuring compliance with regulatory requirements and recommending process improvements

Monthly reconciliation to general ledger

Tracking of payments ensuring they reach vendors

Processing staff check requests

Responsible for developing and implementing accounting policies and procedures to ensure compliance with GAAP and organizational objectives

Researching and communicating with vendors regarding statement analysis and missing invoices.

Vendor maintenance

Setting up new vendors while tracking supplier diversity metrics

Maintenance of vendor list, including annual audit thereof

Annual preparation and distribution of Form 1099s and resolving related notices

Management of accounts receivable

Preparing and sending invoices for contributions

Following up on outstanding receivables

Reconciliation to general ledger

Generating monthly invoice for Greater Cleveland Sports Commission Preparing bank deposits and taking them to one of DC’s three banks

Assistance with monthly close

Distributing monthly credit card statement, paying credit card bill and importing expense reports

Reconciliation of benefits, including medical insurance and parking

Monthly diverse supplier reports

Tracking progress in project management system, Wrike Assisting with annual financial audit, including pulling requested invoices

Processing sports ticket requests and transferring tickets

Participation in Finance team presentations to other…