Legal Administrator I or II

George J. McMonagle Administration Building
Cleveland, OH, USA

Legal Administrator I

JOB SUMMARY

Responsible for drafting, editing, and coordinating Board of Trustees Resolutions for the Sewer District. Reviews all Board and Committee meeting transcripts and creates meeting minutes. May serve as a liaison for the Legal department to internal and external stakeholders. Provides a high-level of legal and administrative support, handling information requests and performing functions such as, receiving visitors, arranging conference calls and scheduling meetings.

Verifies and processes legal invoices. Must maintain an appropriate level of confidentiality. Performs duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Board and Committee Responsibilities

• Responsible for creating and editing Board of Trustees resolutions by exercising judgment to determine pertinent information. Coordinates finalization upon adoption and distributes to various Sewer District staff.
• Synthesizes transcripts and recordings of Board of Trustees, Committee and Suburban Council of Governments meetings and exercises judgment to create meeting minutes. Responsible for the finalization and distribution of the minutes.
• Coordinates the requests for a court reporter to be present at public meetings.
• Utilizes document management system to maintain legal records.
• Maintains Board appointment schedules and ensures that department staff provides timely reminders to appointing authorities.
• Creates public meeting notices and ensures procedures are met to achieve timely publication.

Legal Administrative Responsibilities

• Responsible for verifying and processing payment of invoices for the Legal department, including outside counsel invoices. Maintains all electronic invoice files.
• Maintains a record of outside counsel expenditures and prepares biannual summary for the Chief Legal Officer.
• Processes check requests for payment on real estate transactions and assists Watershed Programs with property-related invoices and payments.
• Responds appropriately to letters and general correspondence.
• Performs timely and accurate support to all functions of the Legal department.
• Responsible for entry of contracts and related data into the Sewer District’s document management system and routes to pertinent departments for signature.
• Organizes and maintains documents and files and is responsible for maintaining and retrieving historical archives from computer files.
• Works with Records Management Specialist to arrange for the delivery of legal documents and correspondence.

Administrative Responsibilities

• Receives and screens communications to the CLO and Legal staff including telephone calls, mail and e-mail messages and determines messages that require priority attention.
• Maintains and coordinates the Legal department’s appointment schedules, activities and calendars.
• Receives and distributes information to the various departments in the Sewer District and to external contacts.
• Responsible for completing administrative projects.
• Coordinates registrations for Department attorneys Continuing Legal Education (CLE) seminars and conference attendance.
• Coordinates travel and expense reimbursements for Legal staff.
• Makes photocopies or scans correspondence, documents and other printed materials.
• Assists with mailers, meetings, tours, events support and other needed Legal Department coordination.
• Serve as backup to Records Management Specialist and Senior Paralegal for some tasks in their absence.
• Fulfills requests for information or reports.
• Performs services within Legal Department such as organizing office supply inventory, distributing mail and filing.
• Must maintain appropriate level of confidentiality, only disclosing confidential information if expressly authorized or specifically required in the course of performing job functions and responsibilities.
• Performs other duties of a similar nature as may be required.

Legal Administrator II

JOB SUMMARY

Responsible for drafting, editing, and coordinating Board of Trustees Resolutions for the Sewer District. Reviews all Board and Committee meeting transcripts and creates meeting minutes. May serve as a liaison for the…