Legal Assistant

Faulkner, Hoffman & Phillips is seeking a motivated, organized and professional legal administrative assistant to join our Firm. The ideal candidate must be resourceful, efficient, a self-starter, able to multi-task with a high level of professionalism and discretion, and willing to take ownership for project results and project completion.

• Perform administrative functions for multiple attorneys requiring knowledge of the format, procedures, and legal terminology
• Perform administrative functions for law firm administrator
• Serve as primary contact for general administrative and visitor inquiries
• Answer telephones; manage call screening, routing and messages
• Perform clerical, administrative, and special projects, as assigned
• Drafting demand letters, documents, correspondence, etc.
• Ensure the office is well-maintained to provide a professional appearance
• Ensure office supplies are sufficiently stocked and replenished
• Document management and organization, both paper and electronic
• Schedule appointments, depositions, conference calls, and various other appointments, including travel and company-related business
• Order court reporters, and conference rooms, as needed
• Handle all incoming and outgoing mail
• Open new matters and close files as required by attorneys

• 3+ years’ experience working for a law firm in an administrative/paralegal capacity
• Excellent interpersonal, verbal and written communication skills
• Ability to be discreet and handle sensitive information and data appropriately
• Dependable team player who works collaboratively and cooperatively with others
  
  Exhibit a high degree of initiative in managing and prioritizing multiple projects simultaneously
• Must be detail-oriented
• Knowledge of each local court’s rules and procedures, including electronic filings
• Proficient with PC’s, Microsoft Office 365, and Adobe
• Zoom conferencing experience a plus
• Friendly and professional disposition