Maintenance Administrative Assistant

Job Title:

Maintenance Administrative Assistant

Location:

Cleveland, OH

Business Unit:
Team Wendy - 17000 Saint Clair, Cleveland OH 44110

Purpose of Position

The Maintenance Administrative Assistant provides critical administrative, data management, and inventory tracking support to the Maintenance function. This role is responsible for maintaining accurate maintenance records, work orders, preventative maintenance documentation, and maintenance parts and supplies inventory data to ensure operational continuity and compliance. The position enables maintenance leadership to focus on execution and continuous improvement by ensuring data integrity, visibility, and timely reporting across maintenance and inventory systems.

Administrative & Operational Support

* Provide administrative support to the Maintenance department, including scheduling, document preparation, and correspondence

* Serve as a central point of contact for maintenance documentation, records, and data requests

* Coordinate maintenance-related meetings, training documentation, and communications as needed

* Support purchase requisitions, invoice tracking, and basic vendor documentation in alignment with company processes

Data Entry & Records Management

* Accurately enter, update, and maintain maintenance data within CMMS, ERP, or internal tracking systems

* Create, update, and close work orders as directed by maintenance leadership

* Maintain preventative maintenance (PM) schedules, logs, and completion records

* Ensure all maintenance documentation is properly filed, controlled, and audit-ready

Reporting & Compliance Support

* Generate routine and ad hoc maintenance reports (e.g., PM compliance, downtime, work order status)

* Support compliance requirements related to safety, quality, ISO, and regulatory standards

* Assist with internal and external audits by organizing and providing required maintenance documentation

Continuous Improvement & Collaboration

* Identify opportunities to improve administrative efficiency, data accuracy, and reporting processes

* Collaborate with Maintenance, Operations, Quality, and Supply Chain teams to ensure data alignment

* Support special projects, shutdown planning, and equipment ramp activities as assigned

Qualifications

Required

* High school diploma or GED required

* 1-3 years of administrative, data entry, or clerical experience, preferably in a manufacturing or maintenance environment

* Strong data entry accuracy and attention to detail

* Proficiency in Microsoft Office (Excel, Word, Outlook)

* Ability to manage multiple priorities in a fast-paced environment

Preferred

* Experience with CMMS or ERP systems (e.g., IFS, SAP, Maximo, or similar)

* Familiarity with maintenance terminology, preventative maintenance concepts, or manufacturing operations

* Prior experience supporting audits or compliance documentation

Knowledge, Skills, and Abilities (KSAs)

* High level of organization and data integrity

* Strong written and verbal communication skills

* Ability to work independently while supporting cross-functional teams

* Discretion when handling sensitive or confidential information

* Continuous improvement mindset with a customer-service orientation

Physical & Work Environment

* Office-based role with frequent interaction with maintenance and production teams

* Occasional time spent on the production floor may be required

Success Indicators

* Accurate and timely maintenance data and reporting

* Consistent PM compliance documentation

* Improved visibility into maintenance activities and workload

* Positive feedback from maintenance leadership and cross-functional partners

About Avon Technologies:

We design and produce life-critical personal protection solutions for the world's militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear ("CBRN"), protection. We do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe.

At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.

We offer a comprehensive benefits package that includes the following:

* Flexible Schedule

* Generous paid time off

* Competitive Compensation Package

* Learning and Development Opportunities

* Bonus Plan

* Employee Stock Purchase Plan

* 401k Matching

* Tuition Reimbursement Program

* Mentorship Program

* Supplemental plans

* Company-paid life and AD&D

* Medical/Dental/Vision

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management…