Executive Administrative Assistant

Benefit package includes:
Medical, Dental, Vision, and Prescription insurance, Life insurance, Workers’ Compensation insurance, Unemployment insurance, and Total Disability insurance. Retirement:
The University contributes 4% of the regular salary with up to 3% additional in matched contributions into the TIAA Retirement Program. Other benefits include tuition remission for employee, spouse, and employee’s dependent children under the age of 25 (this does not include the last two year of the Pharm

D program or the JD). Employees receive two weeks of vacation until five years of service, three weeks of vacation until 10 years of service, and four weeks of vacation after 10 years of service, two weeks of sick leave, and three days per year of personal leave.

Job Summary:

This position is primarily responsible for supporting the functions of the College of Business Office. Several of the chief tasks include keeping the College calendar, maintaining files, creating lists for tracking purposes, assisting students, compiling information, preparing agendas and taking minutes at meetings, overseeing budgeting responsibilities, compiling reports, and supervising student and temporary workers.

Scope:

Support the College of Business through assisting the Dean and Associate Dean with a variety of administrative and clerical tasks.

• Answer questions generated by students, ONU constituencies, and the general public. Refer customers to the proper resource wherever possible.
• Perform and carryout event planning as necessary, including the Senior exit luncheon, and other comparable events.
• Maintain the College calendar and appointment schedules for the Dean and Associate Dean.
• Organize and maintain student files and all other files related to the College.
• Create and maintain student lists for tracking graduation, placement, retention, and honors selections.
• Assist the Dean and Associate Dean in coordinating recruitment, development, and evaluation processes for faculty.
• Provide clerical support to students and address student questions and concerns.
• Compile information for official reports and publications.
• Attend faculty and Advisory Board meetings, prepare agendas, and take and distribute meeting minutes.
• Supervise student and temporary workers.
• Maintain and audit the College budget and faculty travel accounts.
• Compile credit card reports, travel expense reports, and other reports.
• Other duties as assigned.

Required Skills:

• Excellent organization and communication
• Proficiency in Microsoft Office products
• Ability to perform moderately complex procedures using basic analytic ability
• Ease in discussing issues of moderate importance with higher officials through cooperation, explanation and persuasion

Minimum Qualifications:

• High School Diploma or GED
• Two to three years of similar office experience

Preferred Qualifications:

• Associate’s Degree or two-year college equivalent

EEO Statement

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.

College

Description:

Appointment Length: 12-months

Closing Date: 03/27/2026

Status:
Full-Time

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Associates Degree in progress
  • Bachelors Degree
  • Bachelors Degree in progress
  • Masters Degree
  • Masters Degree in progress
  • PHD
  • PHD in progress

Required Documents

• Resume
• Cover Letter

Optional Documents

• Copy of Transcript 1
• Other Document

Ohio Northern University, 525 South Main Street, Ada, OH 45810,