Coordinator, Healthcare Solutions

Department: Health Industry Solutions Training Academy

Location: Manufacturing Technology Center

Reports To: Executive Director, Health Ind Sol TA

Recruitment Type: External/Internal

Requisition : req
6783

Employment Type: Full-Time Support Staff

Union Position: Non-Union

Work Schedule: M-F 8:30 a.m.

- 5:00 p.m.

Number of Openings: 1

Job Description:

Coordinates the day to day operations of the department. Collects necessary information to track the success of basic outcomes processes and procedures to support the on-going analysis and improvement of departmental efforts. Works with management to implement the communications priorities of the department and College. Leverages a sound understanding of the departmental focus to collaboratively work with colleagues to achieve goals of the department, division and college.

Contributes to the continued effectiveness of the team and department by developing and sustaining productive customer and employee relationships. Provides administrative assistance to supervisor as needed.

• May manage leadership schedules and calendars; schedules internal and external meetings and activities with business, community and government institutions; as directed, prepare and assemble agenda, packets and other pre-meeting materials
• Positively responds to departmental requests in a timely manner with strong emphasis on outstanding customer service
• Provides administrative support to supervisor
• Provides assistance to the team’s efforts to complete departmental assignments
• Actively participates in the successful delivery of the direct client service process
• Maintains on-going communication with departmental leadership to report important information, occurrences and issues within the department
• May maintain the department team’s calendars and schedules
• Attends staff and project team meetings and provides follow-up on meeting outcomes including tracking resulting activities and projects
• Prepares and maintains confidential correspondence and documents and assists in processing documents related to employees, purchase orders, employment, benefits and performance review activities
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Develops strong working relationships with key departments and employees across the College and in the community
• Establishes and maintains general office files and records
• Assists with the preparation of reports, presentations and publications, including research, writing and copy-editing
• Assists with other College-wide projects, initiatives and committees
• May select, train, supervise and evaluate part-time student assistants, interns and part-time assistants
• May aid in the planning, maintaining, and monitoring of a business area’s budget
• Performs other duties as assigned

• Associate degree and a minimum of three (3) years; OR a Bachelor’s degree and a minimum of two (2) years of:
  • Demonstrated progressively responsible full-time experience in professional office environment
  • Demonstrated experience making sound decisions that affect a work unit or team
  • Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations
• Significant related experience may substitute for education

• Possess strong organizational and time-management skills
• Possess excellent written, verbal and interpersonal communication skills
• Possess excellent proofreading and editing skills
• Ability to foster a team environment and work collaboratively
• Ability to research and analyze issues and develop solutions
• Ability to manage multiple projects simultaneously in a deadline-driven environment
• Ability to work accurately with great attention to detail
• Excellent customer service skills and proven ability to develop and sustain productive customer relationships
• Ability to effectively respond to requests from multiple levels of the College in various departments
• Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations
• Demonstrated basic project management skills
• Demonstrated proficiency with Microsoft Outlook, Word, Excel and Power Point
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Ability to develop and maintain relationships with key contacts to enhance work flow and quality
• Possess sensitivity to appropriately respond to the needs of the community

• Service Focus
• Communications
• Quality of Work

• Demonstrated experience with Banner System and other College-specific software
• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

(The demands described here are…