Executive Assistant Paralegal

We are seeking a highly organized and detail-oriented Executive Administrative Assistant / Assistant Paralegal to support our legal department. This hybrid role combines executive-level administrative support with entry-level paralegal responsibilities in a fast-paced mortgage banking environment.

• Manage calendars, schedule meetings, prepare expense reports and coordinate travel arrangements for legal department leadership
• Prepare, proofread, and format correspondence, presentations, and reports
• Prepare overnight packages for lender releases
• Process invoices, track legal department expenses, and manage vendor relationships
• Maintain organized electronic and physical filing systems
• Handle confidential information with discretion

• Assist with document preparation, review, and organization for loan transactions
• Maintain and organize contract files, closing documents, and corporate records
• Support entity management, including state registrations and corporate filings
• Assist senior paralegal with mortgage releases, due diligence and document production in response to audits or examinations

• Associate's degree or equivalent experience
• 2+ years of administrative experience in a law firm, legal department, or financial institution
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with document management systems and contract databases
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional demeanor and ability to handle confidential matters