Administrative Coordinator

Administration, Central 7911 Detroit Ave Cleveland, OH 44102, USA

Provide administrative and supportive services to the Chief Implementation Officer. Key responsibilities include administrative functions such as scheduling and minutes; project management and special projects to support the overall work of the Chief Implementation Officer’s work.

Prepare presentation materials, coordinate various department activities, data management, research and reporting.

Responsibilities:

• Under direction, ensure that the activities of this position and relevant services are consistent with the mission, vision and values of Catholic Charities, Diocese of Cleveland.
• Provide administrative support including the scheduling of meetings, taking of minutes, setting up meetings including hospitality, and tracking action items for Chief Implementation Officer and for the program leadership team.
• Provide administrative support to develop presentation and visuals to support communication to key audiences.
• Draft correspondence, share articles
• Develop contact list for all program areas so that regular communications can be sent.
• Implement research, analysis and project management support on special projects for internal and external initiatives.
• Monitor all program contracts to ensure that the Chief Implementation Officer understands and approves directionally all contracts and understands any key commitments.
• Work with all departments as appropriate to ensure the production of statistical reports, analyses, and exhibits for internal use to monitor overall programs and services.
• Be a key liaison for internal coordination to include identifying areas of concern, problem solving with key departments and developing recommendations for future to eliminate barriers.
• Identify and recommend efficiencies regarding administrative functions of respective sites.
• Maintain intranet sites, update site on a regular basis.
• Act as liaison on all issues and administrative departments’ procedures/processes.
• Prepare expense reports including mileage, credit card receipts and managing purchases including travel when appropriate.
• Perform other duties as necessary to accomplish objectives.

Requirements:

• Combination of education and experience normally represented by an Associates’ Degree in Business Management, Human Services or related field with 3-5 years of program or administrative experience.
• Must have excellent oral, written and interpersonal communication skills.
• Must be organized, detail oriented and have the ability to maintain confidentiality and work as part of a team.
• Must have the ability to relate to a wide variety of persons, both professional and volunteers as well as organizations and systems, both public and private.
• Ability to effectively manage a variety of concurrent and varying activities.
• Advanced knowledge of word, excel, database management
• Ability to effectively and productively work with people of very diverse economic, cultural and administrative backgrounds throughout the Diocese of Cleveland
• Strong project management skills and demonstrate ability to follow-up on projects to completion.
• Ability to create visual materials.
• Must maintain confidentiality as appropriate on projects.
• Must be able to work independently.
• Must have a valid Ohio Driver’s License and reliable means of transportation for local travel.
• Excellent problem solving skills
• Ability to gather data, assemble data in spreadsheets, and meaningfully analyze the data.
• Final applicant is required to be fingerprinted to complete background check.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.