Assistant Bookkeeper

Location:

Administration, Central, Cleveland, OH 44102, USA

The Assistant Bookkeeper provides transactional accounting and administrative support, primarily focused on accounts receivable and financial recordkeeping. This role ensures accurate processing of financial data, maintains organized records, and supports the finance team in audit and reporting activities.

All work is performed in alignment with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.

• Salary range: $32,831.54 - $42,270.04 annually

• Process incoming payments, including checks and electronic deposits.
• Record financial transactions accurately within the accounting system, including data entry and documentation.
• Apply payments to appropriate accounts and invoices.
• Maintain deposit logs and supporting financial documentation.
• Maintain confidentiality and integrity of financial records.

• Assist with reconciliation of incoming payments.
• Review and verify transactions for accuracy and completeness.
• Support communication with third‑party billing partners as directed.

• Compile data for routine reports and audits.
• Assist in preparing financial documentation, correspondence, and reports.

• Respond to basic inquiries from staff, vendors, and clients.
• Escalate discrepancies or issues to the Lead Bookkeeper.
• Identify basic discrepancies and escalates issues appropriately.

• Assist with mail processing and deposit preparation.
• Attend team meetings as assigned.
• Perform other duties as assigned.

• Normal office environment.
• Occasional travel throughout organization.
• Tasks require visual perception and discernment.
• High level of attention to detail and data accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills; ability to collaborate across teams.
• Proficiency in Microsoft Office (especially Excel).
• Ability to maintain confidentiality and handle sensitive information.
• Communicating with employees/management/public frequently.
• Constant use of computer and phone.
• Occasionally necessary to bend for filing and storing and to reach for files and shelves.
• Able to occasionally lift/carry up to 15 lbs. unassisted.

• Combination of experience and education normally represented by an Associate’s Degree in Accounting, Finance, or related field.
• 1-3 years of bookkeeping, accounting support, or related experience.
• Basic knowledge of accounting principles.
• Demonstrated attention to detail and precision with data.
• Detail‑oriented with strong organizational and time‑management skills.
• Must have the ability to build relationships, earn confidence, and collaborate.
• Ability to handle work of a confidential nature, prioritize assignments with a proven ability to multi‑task, and work with minimal supervision.
• Strong interpersonal skills, customer‑centric, team player, excellent oral and written communication skills, solid organizational skills.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint).
• Final applicant is required to be fingerprinted and to complete all background checks.

Catholic Charities is an equal opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.