Executive Assistant To Ceo

Executive Assistant To The CEO

Citymark Capital is a private equity real estate investment platform specializing in multifamily investing through comprehensive equity and credit strategies. Citymark serves investors by creating value where people live through all-weather strategies that are responsive to macroeconomic conditions across market cycles. Through a relationship-driven approach to sourcing investments, a bespoke debt strategy, and an investment discipline informed by two hundred years of combined experience in multifamily equity investing, transaction structuring, and banking, Citymark has a history of delivering accretive returns to investors.

Citymark is entering a significant growth phase focused on expanding its platform, scaling institutional processes, and continuing to grow its bespoke debt and flagship closed-end fund strategies. As the organization evolves, the Executive Assistant to the CEO will serve as a critical partner—optimizing the CEO's effectiveness, managing priorities across the platform, and anticipating needs before they arise. This role will play a central part in ensuring alignment and supporting day-to-day operations at the highest level as Citymark enters its next chapter of growth.

Citymark Capital is seeking an Executive Assistant with a minimum of five years of experience supporting a CEO or senior executive in a fast-paced environment. This position is a unique opportunity for an individual who thinks proactively, exercises strong judgment, and views the role as an extension of the executive rather than a task-based administrator. The ideal candidate will be detail-oriented, self-motivated, technologically fluent, and demonstrate an ability to independently solve problems, prioritize competing demands, and anticipate needs with minimal direction.

As the primary point of contact for Citymark Capital, this position is expected to represent the company with dependable professionalism and sophistication in interactions with all business partners.

• Design, manage, and continuously optimize the CEO's calendar, serving as gatekeeper for the CEO and management team by decisively prioritizing the most important matters
• Coordinate appointments, meetings, speaking engagements, and interviews, ensuring the CEO is fully prepared with relevant context, materials, and clear objectives in advance
• Manage travel and travel-related activities, including arranging flights, hotels, local transportation, and meal coordination (including domestic and occasional international travel)
• Track executive commitments, action items, and follow-ups to ensure consistent execution and reduce the need for CEO intervention
• Maintain professionalism and strict confidentiality, exercise impeccable discretion
• Play a key role in supporting company participation in several conferences each year, including preparation of marketing materials and coordination of delivery to the off-site location
• Oversee the company calendar of corporate and social events, assisting with planning from conception through completion
• Assist in all aspects of the company's office services, including vendor management and selection and replenishment of office supplies
• Assist with managing a CRM database
• Opportunities for involvement with assisting with marketing materials, identifying and coordinating social outreach, or assisting the HR function
• Provide personal scheduling and coordination support as needed to ensure executive efficiency
• Act as a force for alignment and accountability across the organization, reinforcing Citymark's values of Discipline, Passion, Partnership, Agility, and Excellence through effective communication and follow-through

• Minimum five years of experience in an administrative role reporting directly to executive management
• Bachelor's degree or other relevant education preferred
• Personable, courteous, and confident in personal interactions
• Excellent verbal and written communication skills
• Ability to work independently and with a team
• Self-management and problem-solving skills
• Strong time management skills and the ability to remain organized while balancing…