Administrative Assistant; Part-Time

Administrative Assistant

We are currently searching for a part-time Administrative Assistant to join our team. This position provides support to both the Tax and Assurance departments.

Essential Functions and Primary Duties

• Provides general administrative support to the assurance and tax department.
• Assists with administrative tasks such as document compilation and preparation, engagement letters, and other administrative duties as needed.
• Ensures accuracy of financial statements.
• Produces bound copies for distribution to the client.
• Assists staff with the following:
• Fed Ex, UPS, US Mail
• Delivery Service
• Faxes
• General office support including typing of short letters, labels, stuffing of envelopes for projects, copying and any other projects approved by supervisor
• Provides back-up to the front desk which includes lunch coverage as well as covering for vacations, etc.
• May assist with tax collating as needed.
• Performs such other duties as may be assigned

Preferred Qualifications

• High School diploma with 2+ years of office experience, preferably in a professional environment
• Experience in an accounting or financial services firm highly desirable
• Excellent phone etiquette
• Excellent interpersonal communication skills
• Ability to work with minimum supervision
• Strong attention to detail
• Strong customer service orientation
• Strong organizational and time management skills
• Knowledge of MS Office (Word, Excel, Outlook)
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Professional appearance
• Ability to work collectively with Firm-wide staff
• Ability to operate a computer and all general office equipment

Minimum Qualifications

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally